Chapter II Establishment

Chapter II: Establishment

Part I

Permanent Establishment

2-1.      Permanent establishment how fixed The permanent establishment of a district is fixed on a careful calculation of the actual number of men required for fixed duties plus the percentage approved by Government as a reserve to provide for casualties and training in the various ranks. The establishment of each district is shown in a distribution statement in Form 2-1, issued by the Inspector General.

2-2.      Fixed duties – (1) The term “fixed duties” includes :-

(a)       Cantonment and city police.

(b)       Rural police stations and their subordinate posts.

(c)        Headquarter establishment; guards; escorts; specialists (e.g., traffic staff); armed reserves, and mounted police.

(d)       Office and court duties.

(2) Under division A the establishment required shall be calculated separately for (1) the investigation and station house staff (2) the watch and ward staff. No general scale can be laid down. In calculating the investigation and station house strength the principles by which the strength of rural police stations is fixed (sub-rule 3 below) shall be followed as far as possible, but additional provision will frequently be necessary for duties such as telephone orderlies, extra clerical staff, detective staff, a permanent lock-up-guard, & c. In estimating the beat staff it is necessary to plot out on a map after close study of local conditions, the number of fixed points (other than special traffic points) day and night beats, and patrols required for each town or cantonment. Careful consideration shall be given to economizing men by providing intermittent patrols instead of fixed points of beats, and by providing means of locomotion to enable a few men to cover a considerable area, wherever possible. When the number of beats, & c., has been fixed, the establishment necessary to furnish them shall be calculated on the basis of every man performing eight hours duty in each period of twenty-four hours. On this basis, the necessary calculations can be made for, and rotation of duties fixed between day and night duties, duties lasting throughout the twenty-four hours, and intermittent duties. Supervision over the watch and ward staff shall be provided at the rate of 1 head constable to every 10 Constables; 1 assistant sub-inspector to every 5 head constables and 1 sub inspector to every 100 constables. No ratio between police and population is prescribed, except that in the case of towns with a population of over 30,000 the total strength of police for watch and ward should not ordinarily exceed one constable to every inhabitants. In each case local conditions, such as the volume of commercial activity, the importance and frequency of fairs and festivals, the general criminality of the neighbourhood and the like must be considered.

 

(3) The strength of rural police stations (division B) is based mainly on the incidece of crime. A normal police station is held to be one registering an average of seventy-five cases a year. For such a police station the minimum staff shall be 1 sub-inspector, 1 assistant sub-inspector, 1 head constable (clerk and 12 foot constables. In police stations, where crime is very light the number of constables may be reduced to ten. For every fifty cases above the normal figure shown to be the annual average of a police station, the staff shall be increased by 1 assistant sub-inspector and 2 constables. This standard calculation may be varied for adequate reasons in special cases. The staff of outposts shall be calculated strictly in accordance with the duty it is required to perform.

 

(4) In division C, headquarter establishment shall be calculated in exact detail of authorized posts to be filled. Under this heading shall be included all enrolled personnel of the Lines establishment, instructors, orderlies, of all descriptions, and upper subordinates, who do not come under any other division. Guards shall be calculated at the actual strength required to form each guard, four constables being allotted to each sentry post, the number of constables allotted to each sentry post being fixed in accordance with rule 18.5(5) and a second head constable being provided for each guard which furnishes more than two sentries. The strength required for escorts shall be calculated on the scales laid down in Chapter XVIII in relation to the average demands in the district for treasure and prisoners escorts, other than the escorting of under-trial prisoners to and from the Court. Provision may be made, if necessary, for escorts at sub-divisions as well as at head quarters. The staff of specialists shall include the special detective staff or traffic staff and such other personnel as may be authorized for particular duties not included in any other division. The strength required for traffic duties shall be calculated on the lines prescribed in sub-rule (2) above for watch and ward duties; other special staff shall be calculated in strict accordance with actual duties to be performed.

 

(5) Court and office duties (division D) shal be calculated according to the actual number of posts to be filled both at district headquarters and at sub-divisions and other magisterial headquarters on the scale prescribed by Pol8ice Rules or other competent authority. In addition, establishment shall be provided, on the scale prescribed in Chapter XVIII and on the basis of the average daily number, for the escort of under-trial prisoners to and from the Courts, and the guarding of such prisoners in Court, at district headquarter and all other places where such escorts are permanently required.

 

(6) In the calculation of fixed duties no provision shall be made for reserves or for reliefs otherwise than as provided in the foregoing sub-rules. Deficiencies in strength of short duration shall be met by curtailment of duties; those of longer duration, caused by leave, other than casual leave resignations, etc., shall be made good from the reserves referred to in rule 2.3 below.

 

 

2-3.      Reserves – Reserves in the various ranks are fixed to provide for casualties and training. Reserves in the ranks of gazetted officers are included in the cadres, as fixed by the 1[Government of Pakistan]. 2[1][*   *   *]. That in the rank of sub-inspectors at 15 percent of the sanctioned number of Pakistani inspectors and sub-inspectors; that in the rank of head constables at 14 percent of the sanctioned number of assistant sub-inspectors and head constables and that in the rank of constable at 16.5 percent of the number of constables sanctioned for fixed duties The strength of armed reserves and mounted police is fixed for each district in accordance with the orders of the Provincial Government.

 

 

2-4.      Authorized duties – In calculating establishment every duty for which proper authority exist shall be included, and authority shall be obtained from the Inspector-General for any duty the necessity of which can be established, if it is not already authorized. Police shall on no account be supplies, except as provided in rule 2-16 or for other emergent and purely temporary occasions, for duties which are not so authorized.

 

 

2-5.      Permanent additions to the ordinary force – All proposals for the revision of establishment shall be submitted officially through (1) the district Magistrate, (2) Deputy Inspector General of Police, (3) Commissioner and (4) the Inspector General of Police for the orders of Government. A proposition statement in Civil Account Form No.5 shall be submitted in cases which relate to a general revision of establishment or which cannot be set out clearly without it. Proposals for minor changes in establishment are required to be accompanied only by statement showing the increase are reduction in the annual cost, which the proposal involves.

 

 

2-6.      Method of submitting proposal – (1) Proposals shall be accompanied by a copy of the distribution statement – Form 2-1 and a concise and comprehensive statement showing the object of the proposed revision and the date from which it is intended that it shall have effect. Whenever the figures for the reserve represent less than the percentages prescribed in rule 2-3 calculated on the revised establishment, application shall be made for the necessary increase to bring up the reserve to the authorized scale. In the case of proposals for the reduction of establishment, reserves shall be similarly adjusted. The channel of submission shall be as in rule 2-5 above.

 

(2) Proposals affecting upper and lower subordinates shall be submitted on separate forms.

 

 

2-7.      Initial and annual charges – In all application for revision of establishment due provision shall be made for initial charges of Rs.200 in the case of each upper subordinate and     Rs. 10 in the case of each lower subordinate on account of clothing; and Rs.15 on account of beds and boxes in the case of each lower subordinate added to the strength. Provision shall further be made for the following annual charges:-

 

  • Clothing allowance, at Rs. 25 for each upper subordinate and Rs. 8 for each head constable and constable.
  • Equipment allowance, at Rs. 2 for each constable and constable.
  • Horse equipment allowance, at Rs.7 for each mounted head constable and constable.
  • Rewards, at Rs.1 for each enrolled police officer.
  • Other contingent expenditure, at 10 per cent on the salary of the pro-posted establishment.
  • Other necessary incidental expenditure, g., rent of quarters, as in the case of the railway police.

 

 

2-8.      Calculating rates of pay and grades – In calculating the cost of pro-posted revisions of establishment the pay of appointments shall be estimated at the mean rate of pay of the time-scale of the rank concerned. In the case of ranks for which selection grades are authorized such proposed new appointments shall be shown in each of such grades as may be required to maintain the authorized percentages thereof. In the case of proposals for reduction of establishment similar adjustments shall be made. The allotment of posts to selection grads shall be made in districts officers for the rank of constables, in range offices for the rank of sub-inspectors and in the Central Police Office for other ranks.

PART II

ADDITIONAL POLICE

 

2-5.      Additional Police under sections 13 and 14 – (1) Sections 13 and 14 of the Police Act V of 1861, regulate the employment of police officers at the cost of individuals, and the appointment of police officers in the neighborhood of railways and other works. Such police are designated “Additional Police,” whether extra policemen in excess of the regular establishment are enlisted or not.

 

(2) If extra men are enlisted they shall be deemed part of the disstrict police force and shall, if suitable and eligible, be absorbed in the regular establishment as vacancies occur, being replaced by new enlistments, who are subject to discharge on reduction of the additional police.

 

(3) Superintendents are required to give early information to Deputy Inspectors General of their inability to provide for additional police coming under reduction in order that arrangements may be made to absorb them in other districts where vacancies may exits.

 

 

2-10.    General rules – (1) Government undertakes no responsibility in respect of persons or property protected by additional police neither shall police officers be deemed responsible for the contents of buildings, boxed and the like committed to their charge.

 

(2) Additional police shall not be supplied to guard or escort treasure or valuable property unless proper arrangements to the satisfaction of the Superintendent are made for its safety, neither shall they are supplied for the protection of buildings, boxes and the like, which are not securely locked or fasteded.

 

(3) The duties of the police regard to the protection of property shall be confined to the watching of outer locks and fastening and to the prevention of unauthorized access to them. The keys of locks shall not be entrusted to the police.

 

(4) Whenever additional police are supplied the Superintendent shall ensure that proper accommodation is provided by the applicant.

 

(5) they shall be furnished for police duties only, and in such number as the Superintendent may deem necessary in regard to the duties to be performed, and the Superintendent shall at the same time arrange to recover the cost as laid down in Chapter X and bills shall be prepared in form 10-21.

 

2-11.    Additional police supplied to private or corporate bodies – (1) Additional police applied for by private persons, corporate bodies, or commercial companies, shall be supplied or not at the discretion of the Superintendent, subject to the general directions of the magistrate of the district. Applications shall be made in Form 2-11(1) A or B according to the purpose for which they are required.

 

If necessary, extra police shall be enrolled for this purpose.

 

(2) Additional police may got be given under this rule without payment in full and in advance.

 

2-12.    Requisite police arrangements to be made at all time – Whenever police arrangement are necessary in the interests of law and order, or to maintain the public peace, police must be supplied in such numbers as the Superintendent of Police shall consider sufficient, irrespective of whether a private application has been submitted.

 

 

2-13.    Supply of police under section 13 – When police arrangements are required for the maintenance of order, and protection of property on behalf of promotions of private gatherings or entertainments, such as marriages, social functions, race meetings, etc, such promoters, shall be invited to apply in form 2.11(1) A or B for additional police at their own cost under section 13 of the Police Act. If the Superintendent of Police, after consulting the district Magistrate if necessary, considers such additional police necessary over and above such force of police as he may consider sufficient on public grounds under rule 2.12 above, he shall recover from the applicatn charges on the scale given in sub-rule (2) below, and shall supply police accordingly. Bills shall be prepared inform 10.21.

 

3[2][(2) The scale of charges referred to above is as follows:

 

Rs.
Inspector 25 Pay day of five hours or per night of four hours.
Sub-Inspector 18 -do-
Assistant Sub-Inspector 15 -do-
Head Constable 13 -do-
Constable 13 -do-

 

 

If the duty lasts more than five hours per day or four hours per night, relief will be provided and double rates charged.

 

(3) All sums recovered under this rule shall be credited to the “XXIII-Police collections of payments for services rendered – Receipts on account of additional police under sections 13, 14 and 15 of Polce Act, V of 1861,” and at the end of the month, recovery shall be made from the treasury on special additional police pay bills for disbursement to the actual police officers, in accordance with the principles laid down in Inspector General’s letter No.106-S/95-4.B-27-A, dated the 31st May 1928, namely that remuneration shall only be given when extra duties performed involve less than 24 hours absence from normal duty. Thus if a constable is deputed to attend a private function, such as a wedding, which involve his absence normal duty throughout the whole of one working day, say from sunrise to midnight, he will be considered as having performed over-time duty and will entitled to extra remuneration, but should the duty involve his absence from sunrise to sunset of the following pay, he will not considered as on over-time duty and will be entitled to no remuneration in addition to his pay. Superintendent may, however, use their discretion in dealing with cases in which, in their opinion, the 24 hour rule cannot in fairness be applied.

 

(4) In deciding when to supply police at the public expense, and when to charge the promotors of particular function, Superintendents shall be guided by the general principal that the regular police establishment is required to perform all the duties of maintaining public order, which fall within the scope of section 31 of the Police Act. When special arrangements are necessary or desired over and above those which the general public interests demand, the person or persons responsible for the assembly concerned should pay for additional police. The law does not permit of compulsion being exercised in this matter, but Superintendents may tender their advice and indicate that no more police than are necessary to prevent obstruction to the general public will be provided unless paid for.

 

NOTE

 

Government has ordered toat “if any sect requires, in religious processions orginzed by the, the assistance of the police to main tain order, so such an extent as to necessitate extra expenditure by bringing a larger police force together, or otherwise, the cost should inveariably be charged to the persons requiring the extra police protection and the same should be paid before the procession is allowed to take place” (Home Department No. 1073 of 14th March 1978). This order does not mean that charge shall be levied for the supply of police to processions of ancient and regularly exercise custom in cases where the supply is not in excess of that given for a series of years, and the practice has been to five such supply for a long period without charge.

2-14.    Supply of police under section 14 – Cases coming within the scope of section 14 of the Police Act, 1861, must be referred through (1) District Magistrate, (2) Deputy Inspector-General of Police and (3) Commissioner, to the Inspector-General of Police orders.

 

 

            2-15.    Supply of police free of charge in emergencies – Superintendents may at their discretion supply additional police to departments and officers of Government from the regular police establishment in cases of emergency and for duties of a strictly temporary and non-recurrent nature without charge.

 

 

            2-16.    Entertainment of and charges of extra establishment – If the police are required for a lengthy period, application shall be made to the Inspector-General for the entertainment of extra men with the sanction of the Provincial Government. The charges for additional police so supplied, when permission is given to entertain extra men, shall be in accordance with the rules in Chapter X except that no charge shall be made for pensions.

 

 

            2-16-A.Payment of extra cost of Police employed at fairs managed by local bodies – Ordinarily the cost of police deputed for duty at fairs managed by local bodies is met provincial revenues, but in the case of important fairs which bring in profit of Rs. 5,000 or more, the travelling allowance of the police employed and the cost of temporary accommodation and transport, etc., but not the pay , shall be recovered from the local body concerned.

 

In the case of such fairs managed by District Boards the Superintendent of Police shall recover the amount in direct communication with the District Board concerned. District Boards can meet such charges under clause (a) of sub-section 2 of section 37 of the Punjab District Boards Act, 1883.

In the case of fairs managed by Municipal Committees, the Superintendent of Police shall submit a detail of inch charges to the Inspector-General of Police who will arrange for their recovery through the Ministry of Local Self-Government under clause (d) of sub-section (1) of section 52 of the Punjab Municipal Act, 1911. All sums recovered on this account will be credited to Government under the head “XIII Police–Collection of payments for services rendered.”

 

 

2-17.    Addition police under section 15 – (1) Section 15 of the Police Act 1861, regulates the quartering of police in disturbed or dangerous tracts. The orders contained in sub-rules 2-9(2) and (3) apply to them.

 

(2) Applications for the location of such police shall be made in Form 2-17(2). The Superintendent making the application shall see that all the information required by the form is filled in and shall submit it to the Inspector-General through (1) District Magistrate (2) Deputy Inspector-General and (3) Commissioner, for the orders of Government.

 

note

Application for the exemption of individuals (as opposed to classes) from payment of additional police tax need not be submitted to Government through Commissioners of Divisions.

 

 

2-18.    Particular to be giver in applications – (1) Application for the location of police in disturbed or danagerous tracts shall be accompanied by :-

 

(a)       accurate details, as required by the form, of the population, financial resources, criminality, etc, of the villages concerned, and the detailed charges proposed on account of police. In the case of proposals including several villages, the statistics of each shall be given separately.

 

(b)       Particulars of individuals of classes of inhabitants, if any, whom it is proposed to exempt, with reasons for such exemption.

 

(c)        the tahsildar’s report as to the ability of the community concerned to bear the charge.

 

(d)       A full explanation of the grounds for the proposal and the manner in which it is proposed to employ he police asked for. When the proposal affects several villages the explanation should make clear the grounds for including each.

 

(2)       The strength of the police proposal shall in all cases be sufficient to secure the objects aimed at in the proposal, and provision shall be made for an officer in command of the detachment of sufficient status to exercise adequate control. If the financial capacity of the community is insufficient to pay for a force which can exercise effective control, other methods such as action under the preventive sections of the law [or under the Criminal Tribes Act] must be resorted to.

 

 

2-19.    Location of additional police under section 13 – When a notification appears in the Punjab Gazette ordering the location of an additional police post in a disturbed or dangerous area, the Superintendent concerned shall, on receipt of such gazette, take immediate measures, for the establishment of such post, and shall report to the Inspector General, the date on which it is established, sending copy to the District Magistrate concerned.

 

 

2-20.    Rules for additional police posts – (1) The Superintendent shall frame rules for the guidance of the additional police, with special reference to the object for which they are located, and shall define the local area of the post. Such rules shall be submitted through the District Magistrate to the Deputy Inspector General of Police for approval.

 

(2)       An additional police post shall be considered an outpost subordinate to the police station in the jurisdiction of which it is situated.

 

 

2-21.    Continuance of additional police – (1) Recommendations for the continuance of an additional police post for a further period shall be submitted in Form 2-21(1) through the channel prescribed in sub-rule 2-17(2), so as to reach the Deputy Inspector General at least two months before the date when sanction for the post is due to expire.

 

(2)       Full reasons for the continuance of the post shall be given, and a note of all crime committed within the jurisdiction since its establishment shall be included.

 

 

2-22.    Additional police reserve – (1) the parties charged with the cost of additional police enrolled under sections 13, 14 or 15, Act V of 1861, must also pay the cost of a reserve calculated at one-sixth of the number of constables required for fixed duties. This charge enable a reserve to be maintained against casualties in the additional police, which would otherwise throw an undue burden on the contingency reserves of the regular force.

 

(2)       A reserve, equal to one-sixth of the total number of additional police constables sanctioned in each district from time to time shall be enrolled and kept at the headquarters of the district. This reserve must be increased or reduced proportionately to increases and decreases in the strength of additional police.

 

(3)       Deputy Inspector General are authorized to control the additional police reserves of all districts in their ranges, utilizing reductions in one district to meet increases in another, or providing trained men for newly sanctioned additional police detachments by transfer from reserves of other districts, the men so transferred being replaced by new enrolments in their district.

 

(4)       Deputy Inspector General shall arrange for a careful check in their offices of impending fluctuations, and no reduction of additional police reserves shall be carried out by Superintendent without a prior reference to the Deputy Inspector General.

 

(5)       When a force of additional police is enrolled for so short a time or is so small that a reserve is unnecessary, no reserve constable shall be enrolled and the surcharge of one-sixth shall not be made.

 

2-23.    Extra kits for additional police – The Deputy Inspector General may sanction a fixed number of extra kits and sufficient equipment to be permanently maintained in each district for additional police. Expenditure under this rule shall be charged to the Clothing and Equipment Fund.

 

2-24.    Thikri pahar and Special police under section 17 – (1) In any village in which crime is prevalent the Superintendent of Police may approach the district Magistrate to introduce the provisions of the Village Patrol Act No. VIII of 1981. It must be borne in mid, however, that thikri pahra essentially and emergency as opposed to and every day routine measure, When imposed on villagers as a continuous routine it becomes irksome and is consequently perfunctorily performed. The compulsory provisions of Punjab Act VIII should only be employed as last resource.

 

(2)       When in any place or part of a district conditions exist or are apprehended such as are described in section 17, Act of 1861, the Superintendent of Police Shall approach the District Magistrate for the appointment of special police under that section.

 

(3)       Non-officials employed for purposes of maintaining order and on the duties of special polce shall ordinarily be enrolled under section 17, Act V of 1861, but, where a sudden crisis renders recourse to assistance from the ordinary civil population a matter of immediate necessity in the public interest, the aid of respectable and trustworthy persons may be enlisted forthwith in the maintenance of law and order without enrolment, if the danger and urgency of the situation, in the opinion of the District Magistrate, justifies their employment without the formality of enrolment.

 

The rules regarding enrolment, discipline, etc., of such special police are given in Appendix No. 2-24(3).

APPENDIX No. 2-24(3)

RULES FOR THE ENROLMENT AND EMPLOYMENT OF POLICE OFFICERS

  1. When the entertainment of special police officers becomes necessary, or desirable, efforts should be made to appoint volunteers under section 17 of the Police Act (V of 1861) up to the numbers and in the various ranks required. No unwilling person should be appointed unless sufficient volunteers cannot be found.
  2. Under section 17 of Act V of 1861, residents of a disturbed area may be appointed special police officers of any rank, but no such police officers shall be appointed to a rank equal to that of the senior officers of the regular police present on the spot.
  3. Special police officers shall be subordinate to, and be under the orders of, the senior officer of the regular police present on the spot.
  4. Special police officers should ordinarily be chosen from among the respectable, loyal, and influential persons of the neighbouhood whose authority is likely to be respected by the masses and who are likely to use their influence to prevent disturbances. It is not desirable ot choose ring-leaders of contentious factions unless such ring-leaders are really influential persons and in no case should a special officer be appointed as a punitive measure.
  5. When special police officers are appointed, the more influential and useful from amongst them may be appointed to senior rank above the others, and be required to enforce discipline as laid down in police rules among the special police officers appointed under their command.
  6. Whenever possible special police officers of good social standing should be encouraged to bring with them their tenants and dependants, who will ordinarily be enrolled as special police officers of the lower subordinate grades, a post being to the special police officer through whose agency the lower subordinates are enrolled, subject to the provision of rule 2 foregoing.
  7. Special police officers of the lower subordinate ranks will ordinate may, with ordinarily be armed with batons or lathis at the discretion of the Superintendent of Police.

 

  1. An armlet or brassard with the letter S. P. and Serial No. should be issued to such special police officer other than those appointed to rank as upper subordinates.

            NOTE. Special police officers of the rank of upper subordinate may, with advantage, be given a Sam Browne belt with a revolver or sword if such articles are available.

  1. A special police officer of the rank of upper subordinate will be entitled to receive all courtesies due to an officer of his rank, but his authority will extend only to special police officers under his orders and not to officers of the regular police. Influential persons of superior social standing who may be enrolled, should, as a rule, be employed on staff and supervising duties and given relatively higher rank than others of lower status similarly enrolled. Such persons should not have menial or unreasonable duties assigned to them, but the object should be to employ them in the manner best suited to make their personal influence effective.
  2. Discipline – The requirements in this respect should usually be light. Any conditions of the office which might be regarded by local residents as offensive and unnecessarily irksome should not be insisted on. Physical drill, for instance, would in most cases be inappropriate and the saluting of petty officers unnecessary, while parades or attendance at the police station, when necessary, should be so regulated as to cause as ltitle inconvenience as possible.
  3. A copy of sections 17 to 21 inclusive of Police Act (V f 1861) and also a copy of rules relating to the enrolment, etc., of special police officers shall be given to each special police officer as soon after enrolment as may be possible.
  4. Superintendent of Police entertaining special police will arranged for their feeding by the purchase and distribution of food according to the following scale:-

 

1-1/2 lbs. atta, or in lieu rice 1-1/2 lbs.

4 oz. dhal.

4 oz. fresh meat (or in lieu 4 oz. gur).

1/2 oz. tea.

1/2 oz. salt.

2 oz. ghee.

1 oz. gur.

1-1/2 lbs. fuel.

Spices 1/6 oz. chillies

1/6 oz. turmeric                       or 1-1/2 oz. in all as available.

1/6 oz. garlic

 

or by a cash payment of the cost of these articles at a rate to be notified by the Inspector-General when special police are entertained.

 


Form No. 2-1

Police Department                                                                                                              ______________ District

Distribution statement of the __________________________________________________________ district as

sanctioned by inspector general of police on _____________________

 

1 2 3 4 5 6 7 8 9 10 11 12 13
Serial No. Name of Police Station or Post or Description of Duty. European Inspectors Indian Inspectors Sergeants Sub-Inspectors Assistant Sub-Inspectors Head Constables Foot Constables Mounted head constables Mounted constables Total of all grades Remarks
1

 

 

2

 

 

3

 

 

4

 

 

 

5

6

7

8

9

10

11

 

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

 

 

30

 

 

31

 

32

33

34

 

 

 

 

 

 

35

A.CANTONMENT AND CITY POLICE.

City                             …              …              …              …              …              *   (a)

(b)

 

City                             …              …              …              …              …                   (a)

(b)

 

City                             …              …              …              …              …                   (a)

(b)

 

Cantonment                …              …              …              …              …                   (a)

(b)

B.

police stations and thier subordinate posts.

Police Station              …              …              …              …              …              …

Police Post                  …              …              …              …              …              …

Police Station              …              …              …              …              …              …

Police Station and son on.            …              …              …              …              …

Police Station              …              …              …              …              …              …

Police Station              …              …              …              …              …              …

Police Station and son on.            …              …              …              …              …

C.

Treasury guard at sadr                …              …              …              …              …

Tahsil Guard at          …              …              …              …              …              …

Tahsil Guard at          …              …              …              …              …              …

Tahsil Guard at          …              …              …              …              …              …

Magazine Guard        …              …              …              …              …              …

Personal Guards +     …              …              …              …              …              …

Lines establishment +                  …              …              …              …              …

Officers’ Orderlies +                  …              …              …              …              …

Bicycle orderlies +    …              …              …              …              …              …

Judicial lock-up          …              …              …              …              …              …

Sanctioned for escort of prisoners and treasure             …              …              …

Armed reserve           …              …              …              …              …              …

Sanctioned for other fixed duties *               …              …              …              …

Mounted Police (Horse) where sanctioned (Camel)      …              …

Traffic Staff               …              …              …              …              …              …

Motor Mobile Patrol Staff            …              …              …              …              …

District Inspectors      …              …              …              …              …              …

Sanctioned for other fixed duties                  …              …              …              …

D.

OFFICE AND COURT DUTIES.

Police office staff      …              (a) at headquarters     …              …              …

(b) at sub-division       …              …              …

 

Court duties                …              (a) at headquarters     …              …              …

(b) at sub-division       …              …              …

Sanctioned for escort of under-trial prisoners to and from courts   …

Total “Fixed duties A, B, C and D                 …              …              …              …

Ordinary reserve in the rank of Sergeant and 10% of the number of European Inspectors and sergeants sanctioned, for fixed duties; in the rank of Sub-Inspector at 15% of the number of Indian inspectors and sub-inspectors sanctioned for fixed duties; in the rank of head constable at 14% of the number of assistant sub-inspectors and head constables sanctioned for fixed duties and in the rank of constable at 16.5% of the number of constables sanctioned for fixed duties   …              …

Total sanctioned strength of permanent establishment   …              …

* Division A,         (a) is the Investigation and Station house staff including telephone orderlies, detectives, permanent lock-up guards, etc.

(b) is the watch and ward staff.

+ Serial No. 17–Detail, Serial No. 18–Detail, Serial No. 19–Detail, Serial No. 20–Detail, Serial No. 23–Detail

Note: – All duties of a regular by recurring nature are classed as “Fixed Duties” and should be included under heads B,C and D

 

 

FORM No. 2.5

 

FOR SPECIMAN SEE FORM No. 5 CIVIL ACCOUNT CODE.

 

————–

 

FORM No. 2.11 (1) A.

 

FORM OF APPLICATION FOR POLICE ASISTANCE AT PUBLIC OR PRIVATE ENTERTAINMENTS AND FUNCTIONS.

 

 

To,

The Superintendent of Police,

 

Dated

Dear Sir,

 

I BEG to request that I may be provided with police assistance on the occasion of a ____________________________________which will take place at _________________________ on ____________________between the hours will be about ____________________________ and the number of vehicles to be handled by the police will be about ________________________.

 

I promise to pay for the services of the police supplied according to the scale of charges which has been fixed by the Inspector General of Police with the approval of Provincial Government.

 

Yours faithfully,

Note.-               Copies of the scale of charges approved by Government can be obtained on application.


FORM No.2.11 (1) B.

APPLICATION FOR ADDITIONAL POLICE.

Police Department.Foil

No.                 (                                 )

 

Additional Police required for private persons or corporate bodies.

 

District. ______________

 

Dated________________

___________ District.Counterfoil

No.               (                               )

 

Application for additional police required for private persons or corporate bodies.

 

POLICE OFFICE

 

Dated _________________19

 

Name of Application ___ Designation___ Residence___ Name of Applicant___   Designation ___Residece__ This note is to be printed on the back of the counterfoil of the forms printed for actual use. 

NOTE FOR INFORMATION OF APPLICANT

 

Duties for which required

 

1.      The Police Department invariably considers the application to include protection for the day as well as for the night, unless it is specified to the contrary.

 

2.      The amount charged will be the amount specified in the accompanying bill.

 

3.      Applicants should given under the following heads particulars of what is to be protected, and should state when and where the police are required, whether they are to be employed at one or more fixed points or whether they are required for occasional escort duties.

 

Building ___ Number and position, ___ whether occupied ___ whether they contain valuable property,___ whether securely fastened.

 

Work required.___ Description and value of property, ___ whether protection is needed inside as well as outside.

 

Stores in deposit.___ Where placed, ___ description,___ value, ___ how secured.

 

Treasure.___ Average value, ___ where placed, ___ how secured.

 

Stores in transit.___ Description,___ how carried, ___ value, ___ where going, ___ by what means of transit.

 

Miscellaneous property,___ position, ___ description, ___ value,___ whether in transit or deposit ___ how secured.

For what purposes required 

Strength fixed by

Police Officer

 

 

Cost, Rupees

See Bill No.

 

 

Form No. 2-11 (1) B – concluded

 

  1. PROPOSED STRENGTH AND COST OF ADDITIONAL POLICE

 

 

Serial No. Strength Annual cost
Rs. a.   p.
12

3

4

 

5

 

6

7

8

9

10

11

12

13

 

14

15

 

16

 

 

Inspector at Rs.210 per mensem            …              …              …              …              …             …              …Sub-Inspector at Rs. 95 per mensem     …              …              …              …              …             …

Assistant Sub Inspector at Rs. 49 per mensem    …              …              …              …             …

Head Constable at Rs. 35 per mensem …              …              …              …              …             …

Selection grade at Rs.21 per mensem    …              …              …             …

Foot Constables

Time-scale at Rs.18 per mensem             …              …              …             …              …

Total pay of establishment    …              …              …              …              …              …             …

Horse, etc., allowance for mounted head constable at Rs.  …              …              …             …

Horse etc., allowance for mounted constable at Rs.                               …              …             …              …

Clothing at Rs.15 per man    …              …              …              …              …              …             …

Foot equipment at Rs. 5 per man           …              …              …              …              …             …              …

Mounted equipment at Rs.7 per man    …              …              …              …              …             …

Contingencies at 1/10th of pay of establishment                 …              …              …             …              …

Leave contribution (121/2 percent) of total (average pay of estableshment, i.e., 1/2 of total pay of establishment      …              …              …              …              …              …              …             …

Pension contribution, 81/2 percent of total maximum pay of officers in each rank             …              …

Convveyance allowance at Rs.                               per mensem for Inspector, Sub-Inspector and                   Assistant                  Sub-Inspector

Grain compensation allowance at R.                             permensem per man            …             …              …

                                                                                                                              Total annual cost   …              …
17 Initial charges:-Uniform allowance for Inspector, Sub-Inspector and Assistant Sub-Inspector at Rs. 200 each                           …

Clothing allowance at Rs. 15 per man         …

…              …              …              …              …

Equipment allowant at Rs.5 per man            …              …              …              …             …              …

Mounted equipment at Rs. 7 per man          …              …              …              …             …              …

Beds and boxes at Rs. 15 per man                  …              …              …              …             …              …

                                                                                                                              Total initial charges                …                  …
         Hutting charges (initial or recurring as the case may be)            …              …             …              …
                                                                                                                              Total Annual and Initial cost                  …
                                                                                                                                                GRAND TOTAL   …

Note:-        (1) The hutting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the police, but also the cost of repairs, white washing and petty alterations to the buildings.

                    (2) No charge on account of pension is made for police supplied to departments of Government.

                    (3) For periods of less than 12 months, annual charges for clothing and equipment will be levied on the following scale:-

Less than 1 month           …         …         …         No charge.

From 1 to 3 months         …         …         …         1/4 charge.

From 3 to 6 months         …         …         …         1/3 charge.

From 6 to 9 months         …         …         …         1/2 charge.

From 9 to 12 months       …         …         …         Full charge.

                    (4) Initial charges shall only be made when extra police are entertained, and such charges shall be at full rates.

                    (5) IN those cases (for instance, guards supplied to the Imperial Bank of India) in which a fixed number of additional police are supplied throughout the year and the accounts are adjusted monthly, the charges for clothing, equipment and rewards shall be calculated at on-twelfth of the annual rates.


FORM No. 2.17 (2).

POLICE DEPARTMENT.                                                                _________________ District

APPLICATION FOR THE QUARTERING OF ADDITIONAL POLICE IN

DISTURBED OR DANGEROUS AREAS.

  1. Village _____________________, Police Station ________________, distance and direction from Police Station ________________, land revenue Rs.__________________________ Canal rates Rs. ___________________________, Population Male/Female ______________, Court house _____________________, Patwar Khana _________________, post office   _____________.
  2. Figures showing criminality of village __________________________________.
  • Number and description of offences committed in the village during the last three years ___ (Vide Register No. 1).
  • Number and description of offences traced to the village during the last three years. For definition of words “ cases traced to the village” see rule 22.59 (1).
  • Number of residents of such village under Police Surveillance (Register No.X).
  • Total number of convictions recorded in Register No. IX, Part V, against residents of the village.
  • Percentage of convictions column (d)to population.
  1. Additional police posts located in the district during the past 3 years.

Village____________                                                                   — From—

to____________________________________


 

  1. Proposed strength, cost and period of location of the additional police posts:-
Serial No. Strength Annual cost
Rs. a.   p.
12

3

4

 

5

 

6

7

8

9

10

11

12

13

 

14

15

 

16

Inspector at Rs.210 per mensem            …              …              …              …              …             …              …Sub-Inspector at Rs. 95 per mensem     …              …              …              …              …             …              …

Assistant Sub Inspector at Rs. 49 per mensem    …              …              …              …             …              …

Head Constable at Rs. 35 per mensem …              …              …              …              …             …              …

Selection grade at Rs.21 per mensem    …              …              …             …              …

Foot Constables

Time-scale at Rs.18 per mensem             …              …              …             …              …

Total pay of establishment    …              …              …              …              …              …             …              …

Horse, etc., allowance for mounted head constable at Rs.                    …              …             …              …

Horse etc., allowance for mounted constable at Rs.                               …              …             …              …

Clothing at Rs.15 per man    …              …              …              …              …              …             …              …

Foot equipment at Rs. 5 per man           …              …              …              …              …             …              …

Mounted equipment at Rs.7 per man    …              …              …              …              …             …              …

Contingencies at 1/10th of pay of establishment                 …              …              …             …              …                  …

Leave contribution (121/2 percent) of total (average pay of estableshment, i.e., 1/8 of total pay of establishment      …              …              …              …              …              …              …             …              …

Pension contribution, 81/2 percent of total maximum pay of officers in each rank             …              …

Convveyance allowance at Rs.                               per mensem for Inspector, Sub-Inspector and                   Assistant                  Sub-Inspector

Grain compensation allowance at R.                             permensem per man            …             …              …

                                                                                                                              Total annual cost   …              …
17 Initial charges:-Uniform allowance for Inspector, Sub-Inspector and Assistant Sub-Inspector at Rs. 200 each                           …

Clothing allowance at Rs. 15 per man         …              …              …              …             …              …

Equipment allowant at Rs.5 per man            …              …              …              …             …              …

Mounted equipment at Rs. 7 per man          …              …              …              …             …              …

Beds and boxes at Rs. 15 per man                  …              …              …              …             …              …                          …

                                                                                                                              Total initial charges                …                  …
         Hutting charges (initial or recurring as the case may be)            …              …             …              …
                                                                                                                              Total Annual and Initial cost                  …
                                                                                                                                                GRAND TOTAL   …

Note;-      (1) The butting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the Police, but also the cost of repairs, white washing and petty alterations to the buildings.

  • For periods of less than 12 months, annual charges for clothing and equipment will believed on the following scale:-

Less than 1 month                                     …              …             …              …              No charge.

From 1 to 3 months                                    …              …             …              …                 Do

From 3 to 6 months                 …              …             …              …                 Do

From 6 to 9 months                                    …              …             …              …                 Do

From 9 to 12 months               …              …             …              …                 Do

 

  1. Period for which the post is recommended.
  2. Opinion of the Tashildar as the cost of the post not being excessive in reference to the revenue and prosperity of the of the village (the description, strength and cost of municipal or village police already existing in the place should be mentioned.)
  3. Grounds of application –

(To be followed by opinion of District Magistrate, Deputy Inspector General of Police and Commissioner in that order.)


FORM No. 2.21 (1)

 

APLICATION FOR THE CONTINUANCE OF ADDITION AL POST.

Police Department.                                                                        _____________ District

            Application for the continuance of the additional post established under gazette Order No._______________________________ of ___________________________________.

 

At the village of                                              in district.

 

Commencing on the                of                     19    .

 

Terminating on the                 of                     19     .

 

Period o extension proposed                          ..          ..

 

Strength of post proposed                              ..          ..

 

Cost of proposed post for full period of extension.

 

 

Report by the Superintendent on the result of the location of the post and statement of the grounds on which it is proposed to continue the post. (After this report and statement, the opinions of the District Magistrate, the Deputy Inspector General and the Commissioner will be recorded in that order).

[1] Subs by Notifi. No. 7258/M-III dated 27-04-1983 [PLD 1983 Punjab St. 44]

2 Deleted and subs by Notifi. No. 7258/M-III dated 13-04-1983

3 Subs & Notifis No. 7258/-M-III dated 27-4-1983 [PLD 1983 Punjab St. 44]

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