Chapter IX Pension

Chapter IX:


9-1.      General – Subject to the age limits fixed by Article 503 and 506 of the Civil Service Regulations all service in the police department is pensionable. Rates and conditions of pension are given in the rules quoted below, with which officers preparing applications must be familiar:-

Chapters XV to XXI (Ordinary pensions), XXXVIII (Sound and other Extraordinary pensions), XLVII (Applications for and grant of pensions), and XLVIII (Payment of pensions) of the Civil Service Regulations.

Reference to the following authorities is also necessary:- Statutory Rules and orders 1924, No. 1395, Superior Civil as Appendix G Part B, Punjab Financial Handbook No. II, Volume I;

The Proportionate Pension Rules promulgated with the Government of India, Home Department, notification No. F. 868-22, dated 1st March 1924, as subsequently amended, and the new pension rules of gazetted officers in Articles 474-476 of the Civil Service Regulations.

Police officers are amenable to these rules, subject to such further conditions as are imposed by departmental rules.

9-2.      Definitions – (1) “Active Service” is defined in Article 8, “Age” in Article 14, “Pension” in Article 41, & “ Superior” and “Inferior” Service in Article 396, Civil Service Regulations.

 (2) Articles 352, 353 and 454, Civil Service Regulations, define the cases in which no pension can be claimed.

(3) Articles 358 (a), 359, 360, 361, 374, 494, 495 (b), 498, 503 ad 506, Civil Service Regulations, define the conditions of “qualifying” service.

(4) Service before enlistment is governed by Articles 356, 358, 394 and 501, Civil Service Regulations and conditions laid down in rules 9-2(5) and (6) 9.3, 9.29 and 12-24.

Note. I – If doubt exists as to whether any particular service under Articles 361 and 494, Civil Service Regulations, or sub-rule (4) above, qualifies for pension or not, enquiry should be made from the head of the office of department in which the service was rendered.

Note. II – The service of police offices whose pay exceeds Rs.20 per mensem is qualifying service after the age of 20 years (Articles 358 (a) and 506, Civil Service Regulations) and of those officers whose pay is Rs.20 or less per mensem, after the age of 18 years (Article 503, Civil Service Regulations).

Note. III – When a police constable drawing pay exceeding Rs. 20 per mensem retires on an invalid pension all his service in the police after te age of 18 years shall be regarded as qualifying service.


(5) All police officers who are members to the regular establishment and are employed to serve in bodies of additional police, shall count such service for pension ad increment. Similarly, police officers, who have no substantive appointment and have been entertained in vacancies created by the sanction of additional police shall, on their being absorbed in the regular force, count such service for increment, as well as for pension.


(6) When a lower subordinate is re-enrolled the Superintendent of Police may, allow his previous police service to count for pension, subject to the conditions contained in rule 12-24.


(7) Articles 352, 396, 414, 481 and 482, Civil Service Regulations, particularly apply to menial servants.



9-3.      Detailed conditions o admissibility of Previous military service – Instructions in regard to te circumstances in which former military service may be reckoned towards police pension are given below. Each case, after necessary verifications, shall be forwarded through the Deputy Inspector General to the Inspector General for te orders of the Provincial Government:-


(1) Military service, except service in the Imperial Service Troops, by a employee belonging to one classes mentioned in the note below may fount towards service qualifying for civil pension, when such military service is itself pensionable, but has terminated before a pension has been earned in respect of it and has been rendered after the employee has attained the age of 20 years, and provided he has received no pension or gratuity from the Military Department is respect of such service.


(2) When any gratuity has been paid in respect of military service, such service can only count towards civil pension if the gratuity be refunded, such refund to be made in not more than thirty-six monthly installments commencing from the date of completion of verification of military service. In such cases a reference should be made (for each case separately) to the Accountant General, Punjab. When the case has been decided a note shall be made in the character roll ad service book (if any).


Note – The roll applies to commissioned officers, non-commissioned officers and men of the Indian Army and to non-combatant departmental and regimental employees and followers of the supplemental services. It also applies to non-commissioned officers ad men of the British service, warrant officers and departmental officers of the Commissary and Army Service Corps classes in respect of service with their units or departments in India.


(3) A certificate shall be obtained from the Contained of Military Accounts in whose audit area the individual served prior to his retirement from military service, showing whether or not such employee had received any pension or gratuity on discharge from the army, and whether or not the service rendered was pensionable ad paid for from Indian Revenues or for which a pensionary contribution had been received by Indian Revenues. The reference to the Controller of Military Accounts should be accompanied with the sheet roll and the discharge certificate of the individual whenever these are available. He should also be asked to state whether the service was superior or inferior. This certificate shall be attached to the character roll of the individual concerned. A copy of the certificate shall immediately be sent to the Accountant General.


(4) Indian Army reservists who are permanently appointed to the Police and discharged from the Army before they have earned a pension under the Military rules may, subject to the provisions of Article 356, Civil Service Regulations, be allowed to count for Civil pension all previous military service with the colours and half of their reserve service.


These instructions apply to all Army reservists enrolled in the Police, who retire on or after the 21st October, 1921, prior to which date reservists were not enrolled in the Police unless they first obtained their discharge from the reserve.


To be eligible for this concession reservists who have already been confirmed in the Police and have not taken their discharge from the Army within 12 months from the date of their confirmation under note 3 to Article 356 of the Civil Service Regulations may do so by 1st October 1935. Those who do not take their discharge by that date will draw reservist pay and count their police service towards military pension and not towards civil pension until eventually discharged from the reserve, when their service will begin to count for civil pension. If any such reservist has actually earned a military pension ; it shall not be granted while he continues to service in Police, – vide Article 526(b), Civil Service Regulations.


Note – The word ‘confirmation’ used in this rule means confirmation with reference to Rule 12.21 in a permanent vacancy in the regular Police.


9-4.      Admissibility of leave periods for pension – Periods of leave which count as service shall be determined for all police officers in accordance with Articles 407, 408, 412 & 413, Civil Service Regulations. Leave without allowances does not count as service to wards pension. As regards menial servants see Article 414, Civil Services Regulation.


9-5.      Emoluments – Emoluments and average emoluments shall be calculated in accordance with Articles 486 to 490, read with Article 355 (b), Civil Service Regulations. Cases of menial servants are dealt with under Articles 481 and 482, Civil Service Regulations.


9-6.      Preliminary verification of service – (1) When an upper subordinate is likely within six months to retire from the public service, a statement of his services shall be prepared in Form No. 24 (obtainable from the treasury office) in accordance with instructions contained in Article 907(a), Civil Service Regulations.


Note – The verification must be finished before the application for pension is prepared and if possible before the applicant retires or appears before the invaliding authority.


(2) The verification papers referred to in sub-rule (1) above, together with the service book, shall be submitted to the Deputy Inspector-General, who, in the case of Inspectors, shall forward the papers toe the Inspector-General and in other cases shall sign the certificate at the foot of Form 24 and forward the papers to the Accountant-General.


When submitting the case to the Deputy Inspector-General, application should be made at the same time for the condonation of any interruptions or deficiencies (Articles 416 and 423, Civil Service Regulations) there may be, and also for the commutation of any period of leave which may be inadmissible.


The portion of service not verified by the Accountant-General, or the service occurring between the verified service and the date of discharge on pension, shall be verified from the acquittance rolls, and a certificate to this effect shall be attached with the pension application.


(3) In the case of lower subordinates the pension roll shall be prepared as directed in Article 824, Civil Service Regulations. Such periods of service as have to be verified on other offices shall be verified in good time.


(4) Doubtful points shall be checked by the Urdu long roll, order book, punishment register and acquittance rolls, and, if necessary, by reference to other offices as required by the Note I to rule 9-2(4). The character roll should then be corrected – (vide Articles 823 and 824, Civil Service Regulations).


(5) Whether any discrepancy exists or not, inferior service rendered before enrolment in the police should be verified by reference to the head of the office in which it was performed. If it is impossible to verify the service in this way the procedure prescribed in Article 908 (e), Civil Service Regulations should be followed. Superior service can be verified by the Accountant-General, – vide Article 908 (b), Civil Service Regulations, bu if this is not possible, the procedure described above should be followed.


(6) The pension claims of police officers of rank not higher than head constables, who are permitted by the Provincial government to count their former military service towards civil pension under Articles 356 of the Civil Service Regulations, should be treated under the ordinary rules, and the statement of service in Form 24 forwarded to the officer in-charge, Pension Branch, Accountant General’s Office, Lahore, for verification of their claims to pension six months before their retirement as required by Article 907 (b) and (c) of the civil Service Regulations.


9-7.      Alteration in age – (1) The date of birth shown in the character roll or corresponding record, can be altered only with the sanction of proof to his satisfaction. If the recorded age does not tally with that certified by an invaliding medical officer, board or committee, and the discrepancy affects the title to pension or liability to superannuation, the matter should be reported and the officer should not be discharged till the orders of the Inspector- General have been received. In the case of an officer whose year of birth or year and month of birth only is known, but not the exact date, the 1st July of the year or 16th of the month respectively should be treated as the date of birth for the purpose of calculation of pension, – vide note under article 283 of the Audit code, Volume I. The date of birth of all officers enrolled before the 1st October 1933 may be allowed to remain as already recorded.


(2) Further orders as to the condition under which alterations of age may be sanctioned are contained in letter No. 29976 (Home – Gazette) of 4th July’ 1928 from the Chief Secretary to Government of Punjab. According to these orders, an alteration may only be made, after special enquiry, if applied for within two years of the applicant’s entry into Government service. The Provincial Government may, however, make a correction in the recorded age of a government servant at any time, if it is satisfied that age has been incorrectly recorded with the object that the Government servant may derive unfair advantage.


9-8.      Classes of pensions – Pensions admissible to police officers and menial servants are detailed below.


9-9.      Invalid pension – An invalid pension proportionate to the length of service is awarded to a police officer who by bodily or mental infirmity is permanently incapacitated for further service in the police. If the incapacity is directly due to irregular or intemperate habits, no pension can be granted. If it has not been directly caused by such habits, but has been accelerated or aggravated by them, it will be for the authority by whom the pension may be granted to decide what reduction should be made on this account – (Articles 441, 454 and 474, Civil Service Regulations). If the length of the invalid’s service is less than then years a gratuity only will be admissible (Article 474(a), Civil Service Regulations). Superintendents are retired to be on their guard against endeavors to retire on invalid pension by officers who are capable of serving longer.


9-10.    Invaliding rolls – Police officers whose cases fall under the above rule shall be sent to the officer should be invalided he should be asked to fill in an invaliding roll (Form 9 to (b)) on receipt of which steps should be taken to prepare the pension papers without delay. If the incapacity is not declared to be complete and permanent, he should, if possible, be retained in employment on light duty. If a pension is granted the capacity for partially earning a living shall be taken account of in assessing its amount.- (vide Articles 427 and 447 (b), Civil Service Regulations).


  • Surgical operations not compulsory – A police officer need not be subjected to a dangerous operation merely to render him fit to perform his duties.


9-12.    Incapacity due to intemperance – Whenever the District Health Officer is of opinion that the incapacity of a proposed invalid is caused wholly or partially, by irregular or intemperate habits, it shall be the duty of the Superintendent, in communication with such District Health Officer to investigate and place on record the medical and police history of such officer. It should be decided whether a police officer’s inefficiency is the result of irregular habits, or whether it is due to one act which, from neglect, may have resulted in ruining his constitution and health. The more fact that a police officer has suffered from syphilis is not sufficient to make him liable to the forfeiture or reduction of pension. Such cases will be decided on consideration of their history as a whole. The record in such cases shall be submitted to the Deputy Inspector – General for orders, with the other documents of the case.


9-13.    Invaliding boards – If the pension applied for exceeds Rs.100 a month a certificate by a single medical officer should not be accepted as sufficient. In such a case the applicant shall be produced before the standing medical board or an invaliding committee (vide VIII of Punjab Medical Manual) with the following documents:-

(i) The invaliding roll signed by the District Health Officer or competent medical officer. (ii) The nominal roll (Form 9-13), the character roll and (iii) the medical history of the officer


9-14.    Retention in service after date of invalidment – Ordinarily a police officer shall not be retained in service after the date of his being certified unfit for service, and, except with the special order of the authority competent to grant the pension, service after that date shall not count for pension (For exception to this rule see Article 456, Civil Service Regulations). When an invaliding roll is signed by more than one medical officer, and on different dates, the date of invaliding shall be taken to be the last of such dates.


9-15.    Supernnuation pension – (1) A superintendent pension is granted to an officer in superior service entitled or compelled by rule to retire at a particular age – (Article 458, Civil Service Regulations).


(2) A ministerial officer may be required to retire at the age of 55 years, but should ordinarily be retained in service, if he continues efficient up to the age of 60 years. – vide rule 56 (b), Punjab Financial Handbook No. 2, Volume I. In the application of this rule the test of efficiency should be applied with reference to the requirements of the post the ministerial officer is holding. In the case of higher ministerial posts, the duties of which involve responsibility and the supervision of other clerks, the competent authority should not agree to retention in service


(3) Officers other then ministerial, who have attained the age of 55 should ordinarily be required to retire and should not be retained in service except where unquestionable public grounds for retention exist, and there is no doubt as to the physical fitness of the officer. Extensions may not be granted for any period exceeding one year at a time.


9-16.    Retention in service of Government servants after the age of 55 years – Under serial No. 23-A of rule 22-4 of the Punjab Financial Handbook No.2, Volume II, Subsidiary Rules, powers are delegated to Heads of Departments to retain a non-gazetted Government servant, other than a ministerial servant, in the service, after the age of 55 years, that any such retention of a Government servant must be on public grounds and that reasons must be recorded in writing. It follows that only in very exceptional circumstances can this power be exercised. The convenience or the financial advantage of the officer to be retained must in no circumstances be taken into consideration. The sole justification for exercising the power delegated, under the rule in question, is the interest of the public service. The question, in fact, is not whether it will benefit an officer to retain him, but whether the interests of the department will suffer if the officer is not retained. Only in very exceptional circumstances will the Inspector-General exercise his power under the rule, which will apply with equal force to all ranks.


9-17.    Age register. Maintenance of – (1) A permanent age register shall be maintained in each district police office and in the offices of the Deputy Inspector-General, Criminal Investigation Department and Assistant Inspector-Genera, Government Railway Police, in Form No. 9-17(1)A and 9-17(1)B, in which shall be entered the names of (a) all lower subordinates and (b) upper subordinates, as they reach the age of 53.


(2) Early in October each year, the Superintendent of Police shall examine the age register and pass orders regarding the superannuation of all lower subordinates, who will attain the age of 55 years or whose previously sanctioned extension of service expires during the financial year commencing on the 1st April next, and shall, with reference to rule 9-16, submit, through the Deputy Inspector-General, his recommendations for the retention of lower subordinates for the orders of the Inspector-General. The names of all upper subordinates similarly due for superannuation shall be submitted in Form 9-17(1)B to the Deputy Inspector-Genera, who will pass orders for superannuation or make recommendations for the retention of upper subordinates to the Inspector-General for orders.


9-18.    Retiring pension – (1) A retiring pension is granted to an officer who is permitted to retire under Article 465, Civil Service Regulations, after completing qualifying service for thirty years. Government retains the right to decline to permit an officer to retire before reaching the age of superannuation, should this be necessary in the public interests.


(2) Conditions under which police officers of the All-India or Provincial Services may retire voluntarily or be compelled to retire after completion of 25 years’ service are contained in Article 465-A, Civil Service Regulations.


(3) The officer, whose duty it would be to fill up the appointment if vacant, shall record his orders on the application to retire, which, if in Urdu, should be accompanied by a translation in English. If the officer who applies for pension, is permitted to retire, the application shall be forwarded with the pension papers – (vide Article 906, Civil Service Regulations).


9-19.    Wound and other extraordinary pensions – (1) Police officer of all ranks are eligible for pensions or gratuities or family pensions in compensation for death, wounds, injuries, or disablement from disease, or in the consequence of their official duties, or in circumstances directly arising from their official positions. The nature and conditions of such grants under varying circumstances, and the procedure to be followed in applying and making recommendations for such grant, are described in Chapter XXXVIII, Civil Service Regulations.


(2) The grant of pensions or gratuities in cases of anarchist outrages will be dealt with under the special powers delegated to Provincial Government in Government of India., Finance Department letter No. 1370-C. S. R., dated the 5th December 1922 and letter No, 58-V-30 Police , dated the 20th August 1930.

(3) The pensions or gratuities of special constables or their dependents shall be determined in the light of their private circumstances subject to a fixed maxima. The maximum benefits for such constable and their dependents shall be approximately equivalent to those admissible in respect of Government Servants intentionally killed, or injured, Provincial Government will take into consideration the private fortune of the special constable including any provident or family pension fund which accrued to the claimants from non-Government sources. (Punjab government endorsement No. 37233 (Home – Police), dated 1st December 1931 on Government of India, Finance Department letter No, 2853 –R.II., dated 16th November 1931).


9-20.    The Compassionate Fund – (1) The provincial Government maintains a Compassionate Fund for the relief of families of Government savants left in indigent circumstances through the premature death of the person upon whom they depended for support. The fund is not intended to supplement other provision in the form of pensions and gratuities. Grant are restricted to excep0tional and thoroughly deserving cases. Gratuities, and not pensions, are granted, and, except in very exceptional circumstances, the equivalent of six months pay of the deceased is the maximum admissible. Yearly grants may be made for a limited period to defray the expenses of educating children. Relief from the fund is ordinarily confined to the families of non-gazetted officers, and preference is given to cases of men on low rates of pay. The deceased officer must have been a meritorious Government servant and preference will generally be given to the dependents of an officer who has died after many years of service and has just failed to draw pension. Death due to special devotion to duty establishes a strong claim.


(2) Applications for the grant of compassionate gratuities should ordinarily be made within six month of deaths. They should invariably be accompanied by the descriptive-roll in duplicate (on separate sheets) of the applicant or applicants, as the case may be, in Form 9-20(2) duly attested by two or more persons of respectability in the town or village in which the applicant or applicants reside.


Note – The full rules of the fund are published with letter No. 22376-F of 4th August 1926, from the Secretary to Government, Punjab, Finance Department, to all Heads of Departments and Deputy Commissioners.


9-21.    Pension applications of gazetted officers – Pension applications of gazetted officers are prepared in the Central Police Office and checked by the Accountant General. Claims of officers of the All-Indian service will be entered in Civil Service Regulation Form 26 and those of Provincial service in Civil Service Regulation Form 25.


9-22.    Pension applications of enrolled officers – (1) Before the retirement or discharge of and enrolled police office, his left hand thumb and finger impressions shall be taken in the character roll and service book (if not already taken), on Civil Service Regulations Form 25 and in duplicate in Form 9-22 (1). In the case of literate officers a specimen signature in duplicate attested by a gazetted officer shall be attached to the pension application.


Note – To compel an officer after discharge to present himself for such or similar purposes is not lawful.


(2) Applications for wound and other extraordinary pensions should be prepared in Civil Service Regulations Forms 25 and 26 in the case of officers injured, and in Civil Service Regulations Form 22 in the case of deceased officers.


(3) Applications for all other pensions or for gratuity on behalf of enrolled police officers should be on Form 9-22 (3); if necessary a last pay certificate should also be prepared. (Vide Article 910).


9-23. Matters to be noted in pension applications – (1) In the preparation of applications for pension and gratuities, attention shall be paid to the following matters:-


Page 1 of Civil Service Regulations Form 25; (a) acting allowance should be excluded form the calculations of the average emoluments, unless the conditions laid down in Article 486 (h), Civil Service Regulations, have been fulfilled.


(b)       In the latter case, it should be stated on page 2 of the application (i) whether the appointment was fully vacant; (ii) whether any one else counted service in it for that period ; and (iii) how the original vacancy occurred, if the applicant acted in a chain of arrangements.


(c)        Fractions of an anna shall not be taken into account in calculating any pension admissible under the rules.

(d)       The date entered against serial number serial number 18 and that given at the foot of this page should tally.


(e)        Proper names should be written in block capitals.


(2) Page 2 (History of service)


(a)       The examples of Civil Service Regulations Form 24 should be followed; the name of district being given in column 2.


(b)       A full and clear statement of the entire service of the police officer, on shoes behalf the application is made, shall be entered, and the cause of all breaks in service fully explained – (Article 411, 419, 420 and 42, Civil Service Regulations).


(c)        Broken periods of a month should be calculated on the number of days in the month; to make the total of such periods agree with the total period of service, the total number of days may either be divided by a month of 30 or 31 days, or the provisions of Article 18, Civil Service Regulations, should be applied.

(d)       The period of each rate of pay should be shown separately.


(3) Page 3 (a). The certificate regarding character, conduct, etc., should be in accordance with Article 911, Civil Service Regulations. Character shall be assessed for classification in accordance with rule 14-12(2). No extracts from character rolls may e inserted in any application for pension or gratuity.


(b)       If service has not been thoroughly satisfactory, the authority sanctioning the pension should make such reduction in the amount as it thinks proper – (Article 470 (b), Civil Service Regulations).


(c)        An explanation of any suspension which has not been treated as period spend on duty (Rule 54, Punjab Financial Handbook No.2, Volume I) should be furnished.


Note – Every application for pension shall include a certificate to the following effect –

“I hereby declare that I have neither applied for no received any pension or gratuity in respect of any portion of the service included in this application and in respect of which pension or gratuity is claimed herein, nor shall I submit an application hereafter with-out quoting a reference to this application and the orders which may be passed thereon.”


If the applicant has already received a gratuity, or is in receipt of a pension, the certificate shall be modified to show the nature and amount of such gratuity or pension, the period of service in respect of which it is paid and by whom it is paid.


9-24.    Avoidance of delay in submission of pension papers – Delay in the submission of applications for pension causes great hardship to the officers concerned. Submission of pension papers should not be delayed pending recovery of monies due. Officer should state prominently that a recovery is due, and leave Government to direct the recovery from the pension.

9-25.    Submission of pension application – The application should be forwarded with a covering letter to:-


(a)       The Deputy Inspector-General, in case of wound and other extraordinary pensions, who will forward it through the Inspector-General for the orders of Government.


(b)       The Inspector-General, in cases of police officers drawing pay of Rs.45 and under.


(c)        The Accountant-General in all other cases.


9-26.    Anticipatory pension – When the Accountant-General sends a memorandum of services verified by him of police officers on pay exceeding Rs.40 per mensem, he sends with it a form and certain directions required under Article 925, Civil Service Regulations. If the applicant is willing to receive pension in anticipation of sanction, the form should be filled in, signed and submitted in accordance with the directions.


9-27.    Sanction of pension – (1) A claim to a pension by a police officer on pay not exceeding Rs.40 per mensem, only for the period of continuous and verified service in the force in which at the time of his application he is serving, may, if admissible under the strict letter of the rules, be allowed by the Inspector-General and reported to the Accountant-General with the necessary particulars for identification.


(2) In the case of all other enrolled police officers, i.e., officers on pay exceeding Rs.40, and those on pay not exceeding Rs.40 whose services have not been continuous in the force in which at the time of application they are serving, the pension papers shall be first submitted to the Accountant-General for a report on the claim to pension, and on receipt of his report final orders will be passed:-


(a)       By the Inspector-General in cases of inspector and officers on pay not exceeding Rs.40 per mensem.


(b)       By Deputy Inspector-General, in cases of upper subordinates other than inspectors.


(3)       When a pension has been sanctions, the applicant together with all connected papers, will be returned to the Accountant-General for issue of payment order, and the sanctioning order will be forwarded to the Superintendent for delivery to the pensioner (vide Article 326, Civil Account Code, Volume II and Article 939 to 934, Civil Service Regulations). In the case of officers on pay not exceeding Rs.40 per mensem, only the application with (a) the original request of the applicant for pension, (b) the last pay certificate, (c) the invaliding roll, if any, and (d) thumb impression slips in duplicate, will be returned to the Accountant-General, and the character roll will be sent to the Superintendent.

(4)       All letters to the Accountant-General conveying sanction to the grant of pension shall be in form 9-27(4).


(5)       In cases where the pension is payable from the treasury outside the Punjab, North-West Frontier or Delhi Province, the sanctioning order with the pension papers shall be forwarded to the Accountant-General, Punjab, for check, and transmission to the Accountant-General of the Province concerned or the other authority, competent to other payment.


9-28.    Conversion rate – Pensions payable out of India are convertible at the rate of 1s. 9d. to the rupee.


9-29.    Condonation of interruptions and deficiencies in service – (1) The Inspector-General of Police is empowered to condone all interruptions in the service of inspector; Deputy Inspector-General in the service of other upper subordinates and Superintendents of Police in the service of lower subordinates. Condonation of breaks of service and admission of military service to count for police pension rules are conditioned by rules 9-2, 9-3, and 12-24.


(2) The authority competent to sanction the pension of an officer may condone a deficiency of three months in qualifying service, while the Government of India and Provincial Government may similarly condone a deficiency not exceeding twelve months, –vide Article 423, Civil Service Regulations.


(3) All officers sanctioning pensions are empowered to order recovery of overpayments of leave allowances, when this is recommended by the Accounts Department. Cases in which the officer sanctioning the pension does not agree with the Accountant-General in considering that recovery should be made, should be referred to the Inspector-Genera. The disposal of such references should not interfere with the sanction and payment of a pension otherwise admissible under the rules. It is undesirable that an officer should be kept out of his pension in regard to which there is no doubt, because its enhancement depends on the consideration and reference to higher authority of some concessions claimed.


(4) Every pension and gratuity sanctioned for an enrolled police officer, whether by departmental officer, Government or the Secretary of State, will be notified in the English edition of the Police Gazette.


9-30.    Withdrawal of General Provident Fund money – The following information shall be supplied to the Audit Office to permit of the prompt payment of General Provident Fund balances due to officers who have left the force on pension or otherwise:-


(a)       The number of the General Provident Fund Account as assigned by the Audit Office.


(b)       The actual date of retirement of the subscriber.


(c)        A certificate from the sanctioning authority referred to in rule 20(1) of the General Provident Funds rules stating whether any advance from the fund was granted to the subscriber during the previous 12 months and giving full particulars of the advance if any.


(d)       The amount of the last fund deduction, with the number and date of the treasury voucher from which it was deducted.


(e)        The name of the treasury and which payment of the Provident Fund money is desired.


(f)        In case of leave preparatory to retirement, whether the officer desires to withdraw the deposit before the actual date of his retirement in terms of rule 11 of the General Provident Fund Rules; if so (1) the date of commencement of leave, (2) the date on which he will actually retire, (3) whether he retires under a superannuation rule, a retiring rule or on a medical certificate of incapacity for further service. In the last case the date of the medical certificate should also be stated. (4) In case of officers proceeding to England on leave preparatory to retirement, whether they desire to receive payment through their agents in India or by means of sterling bills in England.


9-31.    Withholding pension – It is within the competence of the Provincial Government to withhold or withdraw the pension of any retired police officer, who participates in any seditious or violent agitation, or is convicted of serious crime, or is guilty of misconduct within the meaning of Article 351 of the Civil Service Regulations.


9-32.    Commutation of pensions – (1) The regulations governing the procedure for the commutation of pensions circulated with the endorsements of the Inspector-General, Nos. 900-S/18-9-31-A and 5963-B/18-9-31-A, dated respectively the 12th August and 39th November’1931, which must be followed closely, supersede all previous rules and departmental orders on the same subject. Printed copies of the application form appended to the regulations may be obtained, as required, by indent on the Superintendent, Government Printing, Punjab.


(2) The lump sum payable on commutation shall be calculated in accordance with the tables of present values circulated, whit the correspondence ending with the Inspector-General’s endorsement 3362-B/18-9-31-A, dated the 11th June 1931, or such revised tables as may from time to time be issued.


9-33.    Miscellaneous matters – When police officers have been superannuated, retired or invalided an their cases have been settled by proper authority, such decision is final.


Explanation – Nothing in this rule shall be held to bar the re-enrolment of a police officer who has been invalided, but who has subsequently recovered his health and is certified by proper medical authority as fit to service – (Article 519, Civil Service Regulations.


9-34.    Procedure when a police officer becomes a lunatic – If it appears to the Superintendent that a police officer serving under his orders has become a lunatic, he shall take measures to have him invalided in the manner provided by this chapter.


9-35.    List of pensioners – (1) Superintendents will, from time to time, receive from Deputy Commissioners the necessary particulars of new pensioners of their districts, and shall forward extracts therefrom to officers in charge of police stations, giving them the names and particulars of all such pensioners residing within their station jurisdictions. Supplementary extracts shall be forwarded on receipt of intimation from Deputy Commissioner.


(2) Officers in charge of police stations shall keep a list of civil and police pensioners residing in their jurisdiction. Such lists shall be pasted on boards and hung up in the office room of the police stations.


(3) Headmen of villages and village watchmen shall be informed of the names of civil and police pensioners residing in their villages, and shall be instructed, when making reports of death, to distinguish the death of all pensioners. On receipt of a report of the death of a civil or police pensioner the officer in charge of the police station shall, in addition to the ordinary death report submit a special report, giving the particulars and date of such death, to the Superintendent to whom he is subordinate, for transmission without delay to the Deputy Commissioner.

Form No. 9-10(a)

Police                                                                                                            Department

form of letter to district health officer


19       .




Superintendent of Police,




The District Health Officer





Received _________________





I have the honor to request that you will please give your opinion in the enclosed form whether ______________________________________ should be invalided.


  1. ____________________________________________ has served Government for____________________ years and ______________________ months, and his age is recorded as ______________________ years and _______________months. His hospital sheet is enclosed for perusal and return.


I have, etc.,


Superintendent of Police.



(Reverse Form No. 9-10(a))

Police                                                                                                                        Department

19       .



The District Health Officer




Superintendent of Police,






Received _________________





In reply to your letter No. ______________________ of ______________I am of opinion that _____________________ should be invalided, on the ground that (here state disease, etc.)


  1. His incapacity for service does not* appear to have been cause wholly or partially by his irregular or intemperate habits.


  1. (Gratuitant only) – I consider that he has not clearly the normal prospects of life.


I have, etc.,

District Health Officer.


* This word to be erased when the incapacity is so caused.


Form No. 9-10(b)

Police            Department                                                             __________District



Proceedings of a Invaliding Board assembled to report, under Article 442, Civil Service Regulations, 5th Edition, on the individual named below :-



  1. Certified that __________________ have carefully examined ______________ sun of __________________ a __________________ No. ______________ in the Police Department.


  1. his age is by his own statement ___________________ years, and by appearance about _______________ years, ________________ consider _____________ to     be     completely     and     permanently     incapacitated     for     further     service

of any kind

in consequence

or in the department to which he belongs

of _____________________________________________________________________ ________________________________________________________________________


  1. His incapacity does not appear to ________________ to have been caused by irregular or intemperate habits.



Note – If the incapacity does not appear to be complete and permanent, the certificate should be modified accordingly, and the following addition should be mate. But no service of a less laborious character is available in the Police.


  1. _________________ of opinion that __________________ is fit for further service of a less labourious character that that which he has been doing, or may, after resting for ___________________ months, be fit for further service of a less laborious character than that which he has been doing.



Dated____________________                                     ______________________

Surgeon in Medical charge of Police

Received _________________



_________________________                      President of invaliding Committee.


_________________________                      Members of invaliding Committee.


Thumb impressions to be taken by the Examining Medical Officer or Board.


Left Thumb   Left Forefinger   Left Middle Fingre   Left Ring Fingre   Left Little Fingre


Form No. 9-13

Police            Department                                                             __________District



APPEAR BEFORE THE —————————————————-



1 2 3 4 5 6 7 8
Serial No. Name Father’s Name Recorded date of birth by Christian era. Employment (State rank and designation Length of Service, counting for pension or gratuity Amount of pension or gratuity to which the person is supposed be entitled Remarks
Yrs. M.   D. Rs.   a.     p.




Received ______________19     .                                      Superintendent of Police


Form No. 9-17 (1) A

Police            Department                                                             __________District



1 2 3 4 5 6 7 8
Serial No. Constabulary No. Name Rank and Grade Date of attaining the age of 55 years Date to which extension has previously been granted by the Superintendent of Police Order of Superintendent of Police Remarks (State length of service qualifying for pension
1st 2nd 3rd 4th 5th


Form No. 9-17 (1) B

Police            Department                                                 __________District




1 2 3 4 5 6 7 8 9 10 11
Serial No. Provincial Range No.


Rank and grade Date of attaining the age of 55 years. Date to which extension has previously been grant ——————–Inspector General ED by the ——————— Deputy Inspector General. Ground for recommending extension or retirement from service Opinion of District Magistrate. Orders or remarks by the Deputy Inspector General Order by the Inspector General of Police Remarks. (State length of service qualifying for pension.)
1st 2nd 3rd 4th 5th




Form No. 9-20(2)


Descriptive roll of Musammat ———————————————————————–widow of the late —————————————————————————–


No.————– of the ————– District.


(1)       Name
(2)       Race
(3)       Residence
(4)       Father’s name and resident.
(5)       Height
(6)       Age
(7)       Colour




(8)       Personal marks, if any, on the hand, face, etc.
(9) Place of payment (Government Treasury or Sub-Treasury).


Signature or right hand thumb and finger impressions:-


Small finger. Ring finger. Middle finger
(                             ) (                             ) (                             )


Index finger. Thmb
(                             ) (                             )




FORM No. 9-22(1)

Police            Department                                                                         __________District



1 2 3 4 5
Left thumb. Left foreginger. Left middle finger. Left ring finger. Left little finger.


Thumb and finger Impression slip of ———– late a ————-, No.—————



Taken before————————————–

Name and designation ————————–


On the —————–of —————— 19   .


FORM No. 9-22(3)

Police            Department                                                                         __________District

Application for _________________ for _______________ No. ________________ grade __________________ of the ___________________Police.


(1)    Name of applicant                         . . .

(2)    Father’s name                                 . . .

(3)    Race, sect and caste                       . . .

(4)    Residence.                                     . . .

(5)    Present or last employment including name of service

(6)    Date of beginning of service           . . .

(7)    Date ending of service                   . . .

(8)    Length of service, including interruptions.



Superior                  . . .

On Which          Interior                     . . .

Non Qualifying and



(9)    Class of pension or gratuity applied   for and c use of applicatin*.

(10) (Average) emoluments or pay         . . .

(11) Proposed pension                           . . .

(12) Do.   Gratuity                                 . . .

(13) Date from which pension is to commence.                                     . . .

(14) Place of payment                           . . .

(15) Date of applicant’s birth by Christian era+.                                 . . .

(16) Height                                           . . .

(17) Marks                                               . . .

(18) Date                                                 . . .




Village _________Thana __________District_____________



Years __________ Months __________ Days_____________



Years Months Days Space for thumb and finger impressions
Left Thumb
Index Finger
Middle Finger
Ring Finger
Little Finger


*If the application is for Compensation, Pension or Gratuity the nature of the change of establishment which has given rise to the claim, should be fully stated.

+If not known exactly, must be stated on the best information or estimate.



Dated________________________19     .

Superintendent of Police






________________________________________________________________________ HISTORY OF SERVICE (SHOWING INTERRUPTION) OF ——————————–GRADE.

1 2 3 4 5 6 7 8 9 10 11
Establishment. Appointment Pay. Acting Allowance. Date of Beginning. Date of ending. Period reckoned as service Period not reckoned as service Remarks How verified Remarks by the Audit Officer.
Y. M. D. Y. M. D.
Total period of superior service.
(1)    As to character and past conduct of applicant [See Article 911 (a), C.S.R.]

(2)    Explanation of any suspension or degradation.

(3)    Regarding any gratuity or pension already received by applicant.

(4)    Explanation under Article 427 so far as the head of the office can give it.

(5)    Any other ren arks.

(6)    Specific opinion of heard of office, whether the service claimed is established and should be admitted or not [See Article 911 (b).]


Superintendent of Police




Certificate that (subject to the remarks below recorded) qualifying service in ____ __________________ grade has been duly proved for ____________ years, ___________ months, _____________ days; and that ________________ not exceeding Rs._____________ is admissible under Article _______________ of the Civil Service Regulations. The calculations have been duly verified ______________. The _________ ____________ is chargeable to ______________.



Audit Officer

Dated ________________19



FORM No. 9-22 (3) – Concluded.






A                Pension of Rs. ____________________________________________


__________________________________________________________________ only per mensem, is sanctioned for Constable / Head Constable of the __________ District, payable from the Treasury at ___________________ with effect from the _______________ of _____________ 19   . The medical certificate granted by the District Health Officer ______________ is accepted under Article 442 (d) of the Civil Service Regulations.


Assistant Inspector General,

Dated _______________ 19         .                         for Inspector General of Police,


Police                             19   .                               Department District Application for pension or gratuity.

For __________________________________________ _______________Grade.

Date of application         … Name of applicant           … Last appointment held     … Class of pension or gratuity Amount of pension sanctioned. Amount of gratuity sanctioned. Date of commencement Date of sanction             …






FORM No. 9-27(4)

Police                                                                                                              Department


Head : Pension__________

File No. _______________

Letter No.______________

Date _____________19     .









Chracter Roll

Chracter Roll and Personal file


Admitted in full

Reduced from Rs._____

With reference to your letter No,                                       dated                         .   I have the hounour to inform yo9urthat II have sanctioned the grant of a pension (Superintendent, Invalid, Retiring) of Rs.                           pr mensem to the officer, and with effect from the dates, shown in the sub-joined table. I have                  o                 of this officer and have satisfied myself with reference to Article 470 (b) Civil Services Regulations that the pension should be                               to Rs. ________ per mensem.


  1. The grant is subject to revision and should the amount now granted be afterwards found to be in excess of that to which entitled under the Regulations, refunds will be demanded.




  1. The pension application with connected papers (as noted on            are forwarded herewith for issue of necessary orders of payment.


1 2 3 4 5 6 7 8
Provincial Range or constabulary No. Name. Rank. Amount. Date from which payable. Treasury from which payable. Scale elected. Age.
Y. M. D.


I, have, etc.,

Assistant Inspector General,

for Inspector General of Police Punjab.



  1. Application for pension.
  2. applicant’s Retition in writing applying for pension.
  3. Last-Pay Certificate.
  4. Invaliding Certificate.
  5. thumb and finger impression slip.
  6. Specimen signature in duplicate.
  7. Certificate regarding non-receipt of pension or gratuity.
  8. Certificate regarding leave.

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