Chapter V Equipment

Chapter V:

Equipment

5-1.      Articles provided from the equipment fund – All authorized articles of equipment are shown either in “Equipment Tables, Civil Police & Jails,” if supplied by the Ordnance Department, or in the supplied list referred to in rule 4-27(2), if obtainable by direct purchase.

5-2.      Muster patterns – (1) Muster of all articles of foot equipment, except beds and boxes, shall be kept in the office of the Assistant Inspector-General, Government Railway Police, each Superintendent and the Principal, Police Training School. Muster patterns of all articles of horse equipment except saddles shall also be kept in districts where there are police mounted on houses. A muster pattern saddle shall be the Senior Superintendent of Police, Lahore, and may be obtained for comparison by other Superintendents of Police if saddles supplied appear noticeable different from the authorized pattern in quality or otherwise. Muster patterns of all articles of camel saddlery shall be kept by the Superintendents of Police of the Hissar and Mianwali districts and articles supplied by contractors, if they appear materially different from authorized patterns in quality or otherwise, may be sent to those districts for comparison with the muster patterns by the survey committee. Inspection diagrams of horse and camel kits are obtained from the Superintendent, Government Printing, Punjab.

(2) The procedure for the issue, sealing and checking o muster patterns of equipment shall be as prescribed in rule 4-2 in regard to clothing.

5-3.      Supply of articles to enrolled police officers – All equipment supplied to enrolled police officers shall be in accordance will the muster patterns in all respects.

5-4.      Replacements – (1) The minimum periods for which certain articles of equipment are expected to last under normal conditions of fair wear and tear are given in the table referred to in rule 4-27. Only unserviceable articles shall be replaced, however, even when technically time expired.

(2) All equipment lost, destroyed or reported unserviceable shall be reported on by a survey committee constituted in accordance with rule 6-22 in the form referred to in that rule. The committee shall consider whether replacement has become necessary owing to fair wear and tear, or conditions over which the policeman to whom the equipment was issued had no control, or o misuse or neglect, and shall apportion the cost between the Government fund and the individual accordingly. Reports of such committees for replacement of cost shall not be acted on until an order has been issued by the Superintendent of Police in the order book giving effect to them.

 

5-5.      Stamping of articles of equipment – All equipment issued to enrolled police officers is the property of Government and shall be stamped as follows before issue in letters and numbers a quarter of an inch in height; provided that the initial issues to upper sub-ordinates referred to in sub-rule 5-4(3) shall not be so stamped:-

 

(a)       All articles, not specially mentioned below, with the district cypher and the year of issue.

 

(b)       Belts and sword bayonet frogs with the belt plate number, district cypher and the year of issue on the backs.

 

(c)        Ammunition and expense pouches: with a serial number, the district cypher and the year of issue, on the inside of the flap.

 

(d)       Handcuffs: with a serial number, which shall also be stamped on the key, and the district cypher.

 

(e)        Handcuff chains with the serial number and district cypher on the handle. So far as possible handcuffs and chain of corresponding numbers should be kept together.

 

5-6.      Beds and boxes numbers to maintained – (1) Beds and boxes shall be maintained at the rate of one for each lower subordinate authorized in the distribution statement, and shall be issued to lines, police stations, etc., in accordance with authorized distribution of establishment. Spare beds and boxes not to exceed in number 5 percent of the total strength of lower subordinates may be maintained in lines, for the use of policemen temporarily accommodated there.

 

(2) Beds and boxes for additional police shall be made up as required. On the disbandment of such additional police heir beds and boxes shall be absorbed in the fixed allotment to replace shortages.

 

(3) All officers are prohibited from taking Government beds and boxes for te use of themselves or their private servants.

 

(4) A statement showing the number of beds and boxes allotted shall be hung up in every barrack, guard room, police station and post.

 

(5) Each bed and box in a police station and its subordinate post and guard rooms shall be marked with the police station cypher and a serial number, while those kept in lines, barrack and in guard rooms at headquarters shall be marked with the lines cypher and a serial number. The box allotted to each bed shall have the same serial number and cypher as the bed.

 

5-7.      Patterns o beds and boxes – Beds shall be 6 feet long and 2 feet 6 inches wide, measured from the inside fo he legs. Beds and boxes shall be of uniform pattern of the type which has become standardized by long usage in the police department. Boxes shall be made of wood 1” thick, internal measurements being 2’ X 1 ½’ X 1’ –4” and shall be raised from the ground two inches by two pieces of wood along the sides of the same thickness as the box.

 

NOTE.

In all modern police barracks, wall cupboards are supplied as well as boxes. As far as possible constables shall be forbidden to keep private boxes in barrack rooms.

 

5-8.      Purchase and repairs of beds and boxes and cleaning materials – (1) The cost of purchase and repairs of beds and boxes shall be met from the equipment fund.

 

Urgent petty repairs to beds and boxes shall be carried out promptly under the orders f the lines officer or officers in charge of the police station and paid for from his permanent advance, the amount being recouped as prescribed rule 10-109(2) from the equipment fund.

 

(2)       Damage to bed and boxes resulting from fair wear and tear shall be made good at the expense of the equipment dune. The cost of repairing damag resulting from carelessness, neglect or mischief shall be born by the person who, in the opinion of the Superintendent, is responsible for such damage.

 

(3)       Materials required for the cleaning of equipment may be purchased at the expense of the equipment fund. This does not include cleaning material for articles of equipment issued as part of full kits, e.g., belts and boots.

 

5-9.      Supply of horse equipment to upper subordinates – (1) Each upper subordinate required to maintain a horse shall, on first appointment to that rank, be supplied at the cost of the equipment funds, with a full horse kits of the prescribed pattern. A sword and S. B. belt shall be similarly supplied.

 

(2)       Upper subordinates appointed before 1st April 1928 were not issued with horse equipment, but were required to provide it at their own expense, Officers appointed on or after that date have been so provided.

 

All horse equipment provided at the expense of Government is the property of the equipment fund of the district concerned and shall not be permitted to leave the district. As funds permit, each district shall acquire the full number of horse equipments required for upper subordinates of the district. Should any upper subordinate appointed before 1st April 1982 be in possession of horse equipment in goods condition this may be acquired by the equipment fund. A survey committee consisting of a gazetted officer and two upper subordinates shall fix the price with due regard to the age and condition of the equipment.

 

5-10.    Supply of Government cycles – (1) Government cycles of a standard pattern for the use of the police department are issued to districts according to their requirements. The proper care and maintenance of these cycles is of great importance and any loss or damages concerning them shall receive the same attention as in the case of arms. The Lines officer at headquarters, and station house officers and clerks in police stations, shall be held responsible for reporting all cases, other than punctures and similar running repairs, which should be put right immediately by the man concerned, of loss or damage to cycles under their care, and an entry shall be made in the daily diary giving exact details of the loss or damage. The cycles being a regular part of police equipment, the procedure prescribed in rule 5-4(2) shall invariably be followed when such cases are reported.

 

All lower subordinates are expected to be efficient in the use and proper care of a cycle. Cycles can be freely used for patrolling, preserving, message carrying and other duties in which their employment can economize time and man power. Gazetted officers and inspectors shall pay particular attention to the condition of cycles at their inspections, both formal and casual, and shall mention the matter in their reports. Expenditure in connection with the purchase of Government bicycle shall be met from the reserve allotment at the disposal of the Inspector-General under the secondary unit of appropriation ‘Purchase of bicycles – audited Contingencies’. Bicycles may also be purchased locally from the Equipment Fund with the sanction of the Inspector General of Police when the funds under ‘Purchase of bicycles – Audited Contingencies’ are inadequate. Expenditure on repairs to bicycle, including the cost of component parts, shall be met from the allotment for ‘Contract Contingencies’. Standing orders shall be issued in every district regarding the cleaning and maintenance of cycles and shall be strictly enforced.

 

(2) A History Sheet shall be maintained for each Government cycle in Form No. 5-10(2) which shall be checked and signed by Gazetted Police Officers and Inspectors during their inspections.

 

5-11.    Annual statements of the equipment fund – (1) At the end of each financial year statements in Form 5-11 and 3-37(1)B, showing the transactions of the equipment fund for the past twelve months shall be prepared in each district and entered in the cash book after the balance for the year in question. A copy of the Balance Sheet of the Equipment Fund should be submitted to the Inspector-General of Police.

 

(2) Deputy Inspectors-General after their inspections of districts shall submit a copy of their remarks on the condition of the equipment funds to the Inspector-General.

 

5-12.    Equipment stock register – (1) An equipment stock register shall be maintained by the clothing clerk head constable in Form 5-12(1) in which shall be shown separately under heads (a) horse equipment (b) camel equipment (c) foot equipment and cycles, each article supplied from the equipment fund.

 

The equipment stock register shall be balanced and audited on the 31st March and 30th September by the reserve inspector, or in districts where there is no reserve inspector, by the Lines officer, who shall certify under each head that he has taken stock and that the balance shown in the register is correct. This certificate shall be countersigned by the Superintendent or a gazetted officer empowered by the Superintendent to do so.

 

(2) A statement in English showing the permanent distribution for the whole district of articles of equipment, other than articles in the personal keeping of individual police officers, shall be prepared and pasted in the equipment stock register after the half-yearly balance is struck..

 

5-13.    Application of orders in Chapter-IV to Chapter-V – The orders in Chapter-IV regarding the clothing fund, clothing contracts, etc., shall as far as possible, apply mutatis mutandis to the equipment fund and articles of equipment.

 

5-14.    Issues of articles of equipment – All issues of equipment shall be made in the same way as issues of clothing, as provided in Rule 4-16.

 

5-15.    Purchase and acquisition of miscellaneous stores – For the distribution and checking of all Government stores the district police lines is the channel. All stores newly acquired must be sent in the first instance to lines and entered in the appropriate registers. All stores needing repairs, other than emergent repairs such as those referred to in rule 5-8(1), or ordered to be condemned must also be sent to lines. In this way registers of Government property maintained in lines will act as a check on al Government property throughout the district.

 

5-16.    district Miscellaneous Stores Register – A register to be called the District Miscellaneous Stores Register in Form 5-16(1) shall be maintained by the head clerk in English and, in the lines, by the kot head constable in Urdu. In it shall be entered all Government property in the possession of the police of the district including investock, except horses borne on the chanda fund, arms, ammunition, equipment or clothing. Form 5-16(1) shall be ruled in ordinary folio size paper. The register shall contain continuous entries from year to year. Each entry shall be attested by the Lines officer in the column for remarks. At the time it is made the balance of the particular store affected shall be made out. At the end of each page all the balances shall be shown in the last line and carried forwarded to the next page.

 

(2) On the 10th April and 10th October of each year the balances under all stores shall be shown in one line, and shall be verified, by count, by the reserve inspector or a gazetted officer, and this fact and his signature shall be recorded in the register in the column for remarks. When verifying this balanc3e by count, the reserve inspector or gazetted officer will have before him (a) stock taking balances due from police stations on 31st March and 30th September (b) the distribution register of miscellaneous stores prescribed in rule 5-17.

 

To facilitate this check, on or about the 15th March and 15th September, the head clerk shall send out to each police station a blank return form, i.e., a printed list of articles corresponding to the headings of the miscellaneous stores register. These forms will be completed and returned by police stations.

 

A certificate shall be forwarded to the Deputy Inspector General of Police that this verification has been carried out.

 

(3) deputy Inspectors-General at their inspections shall call for this register and see that entries have been regularly made and verify the record of actual count. They shall, if possible, verify by actual count the balance of one or more items.

 

(4) to enable this check to be carried out regularly, on 5th April and 5th October of each year the Lines officer shall bring to the notice of the superintendent of Police the non-receipt of stock-taking lists of property from any police stations.

 

(5) This register shall be divided into parts for each description of article shall be reserved at the end.

 

5-17.    Distribution Register of Miscellaneous Stores – A register to be called the Distribution Register of Miscellaneous Stores shall be maintained by the head clerk in English , and by the kot head constable in Urdu, in form 5-17/ This register shall be divided into parts for each description of article, such as tents, livestock, furniture, etc., and pages for miscellaneous articles shall be reserved at the end.

 

After the six monthly check on 10th April and 10th October prescribed in sub rule 5-16(2) balances shall be struck in the Distribution Register of Miscellaneous Stores to indicate the latest distribution of property.

 

5-18.    Lines Miscellaneous Stores Register – A register in Form 5-16(1) shall be maintained in lines by the kot head constable. In it shall be entered all Government [property in lines or under the control of the reserve inspector or lines officer including livestock. On 31st March and 30th September the stock-taking balance shall be reported to the head clerk for use in the check referred to in rule 5-16(2).

 

In the case of property issued for regular use a note shall be made in the remarks column showing the police officer in whose direct charge such property is.

 

5-19.    Temporary Issue and Receipt Register – A register shall be maintained by the kot head constable in form 5-19 of all miscellaneous property issued temporarily. In this register shall also be entered all property received by the Lines Officer for sale, repairs or distribution, etc. All receipts shall be shown in black and all issues in red ink. The remarks column shall give a reference to the items in the equipment stock or other register, both when articles are issued and when returned to stock.

 

The register shall be checked and signed once a fortnight by the reserve inspector or Lines officer, who shall note the articles not yet returned or pending disposal. The register shall be destroyed seven years after the last date of entry.

 

5-20.    Scale of tents – The scale of tents allowed for each district will be published from time to time by the Inspector-General in the Police Gazette.

 

The minimum periods of duration of tents shall be:-

 

Swiss cottage tents and light field service tents          …        … 6 years
Pals     …        …        …        …        …        …        …        … 3 years

 

Tents shall not be condemned if still serviceable, even though the minimum period prescribed above may have been exceeded.

 

5-21.    Indents for tents – (1) Indents for tents shall be submitted on 20th February in each year, and tents shall be obtained from the Borstal Jail, Lahore.

 

(2) All tents shall be surveyed by a Central Committee at Lahore in accordance with Punjab Government endorsement No. 17417-C and I., dated 10th September 1917. On tents being passed and reaching their indenting district they shall be marked on each separate part with the words “Punjab Police” and the cypher of the district, and year of receipt.

 

(3) Within four days of tents being received at the headquarters of the indenting district intimation of their safe arrival shall be sent to the Inspector General of Police with a view their cost being paid.

 

5-22.    Government property in barracks – Each barrack shall be under the charge of a head constable, selection grade constable or assistant drill instructor, appointed by the Lines officer, who shall be responsible for all Government property therein, for the discipline of its inmates and for its cleanliness Officers who occupy separate quarters shall be held strictly responsible for all Government stores in such quarters.

 

5-23.    Stock Book of miscellaneous Government property in officers of Inspector-General, and Deputy Inspector-General – (1) A Miscellaneous Stores Register, as prescribed in rule 5-16(1), will be maintained in the office of the Inspector-General and of each Deputy Inspector-General showing the livestock, European ad other miscellaneous and moveable property in their custody, including iron safes, European locks, European scales and weights, tents, ordnance stores, machines of European manufacture, e.g., typewriters, bicycles, duplicators, scientific and mathematical instruments, boats, vehicles, bugles, dark lanterns, etc.

 

The following articles shall not be entered in this register:-

 

(a)       Books and articles of petty value.

 

(b)       Stores, such as stationery for the audit of which there are independent arrangements (P.G.C.C. No.29)

 

(2) Stock shall be taken and the register balanced and audited on the last days of March and September by the office superintendent or t head clerk, who shall certify under each head that he has taken stock and that the balance shown in the register is correct. This certificate shall be countersigned by the head of the office who shall satisfy himself as to the condition of the articles on stock. To facilitate identification, each article shall be marked with the name of the concerned.

FORM No. 5-10 (2)

 

______________Cycle                                               Maker’s No.__________

 

District Serial No. _____________ Purchased from Messrs. ______________ on _____________ for           Rs.____________________

1 2 3 4 5 6
Police Station or person with whom in use when repairs became necessary Particulars of repairs effected by whom and date Cost of repairs Progressive expenditure on repairs Initials of inspecting officers Remarks
Borne by Government Borne by defaulter

 

Note ––– 1 –––   The cycle will be produced before the Reserve Inspector or Lines Officer in the condition in which it is received from the Police Station for repairs, etc. At the same time the Armourer will put up an estimate for the repairs. The inspecting officer will sanction the repairs or otherwise pass orders as he thinks fit.

2 –––   On the completion of repairs the cycle will be produced again before the inspecting officer. It will then be decided whether the expenditure incurred on the repairs is to be borne by Government or by the defaulter. Full details of repairs will then be entered in columns of the History Sheet and will be initialled by the inspecting officer.

 

Movements

Date Tow whom made over Signature of receiving officer

FORM No. 5-11

Police Department.                                                                                       _______________District

ASBSTRACT STATEMENT SHOWING THE CASH TRANSACTIONS

OF THE EQUIPMENT FUND DURING THE FINANCIAL YEAR.

1 2 3 4 5 6
Receipts. Amount Total Disbursements. Amount Total
Balance on 1st April 19 .

 

 

 

Horse equipment allowance at Rs. 7 each.

 

 

Foot equipment allowance at Rs. 2 each.

 

 

By sale of old articles of equipment/

 

 

By equipment allowance of additional police.

 

Other receipts not specified above.

 

 

GRAND TOTAL..

Rs.       a. p. Rs.     a. p. Paid for horse equipment

 

 

Paid from fooot equipment (give details of each issue, etc)

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance in hand on 31st March 19 .

 

 

 

 

 

GRAND TOTAL..

Rs.     a. p. Rs.     a. p.

( Form to be drawn by hand).

 

Dated______________

                                                                        Superintendent of Police.

The _______________19

 


FORM No. 5-12(1)

Police Department.                                                                                       _______________District

Equipment stock register

Receipts                                                                     Lines Register No.5                                                              Expenditure

1 2 3 4 1 2 3 4
Date Nature of receipt Articles Remarks * Date Nature of Expenditure Articles Remarks *

Note –   This register shall be divided into the following three parts, separate pages being assigned for each part:-

(a) Horse equipment articles; (b) Camel equipment articles; (c) Foot equipment articles and bicycles.

The Account shall be balanced every half year or on transfer of the Lines Officer or Reserve Inspector or when specially desired for the purposes of stock-taking.

See Instructions in rule 5-12(2).

* Here quote whether the issues a general or a special one, or an article has been issued on payment. In the last case note the amount.

 


FORM No. 5-16(1)

 

Police Department.                                                                           _______________District

 

 

MISCELLANEOUS STORE REGISTER OF THE _____________ OF ______________DISTRICT

 

1 2 3 4
Date Nature of transactions Description of stores  Remarks
a b c d etc.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31-3-19

 

Opening Balance          …         …

 

 

By purchase     …         …         …

 

 

Balance            …         …         …            …

 

 

By purchase     …         …         …

 

 

Balance            …         …         …            …

 

 

Unserviceable & sold    …         …

 

 

Balance            …         …         …            …

 

 

Balance            …         …         …            …

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sale price credited on

 

 

 

 

Verified

 

 

(To be ruled on ordinary folio size paper)

 

 

 


FORM No. 5-16(1)

Police Department.                                                                                                                                                      _______________District

 

Distribution register of miscellaneous stores

Name of article

1 2 3 4 5
Date of Nature of receipt or expenditure Allocation
Receipt Expenditure 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27
Lines Police Station Police Station Police Office Total Remarks1

(Bilingual Standard Form)

 

Note –   Articles supplied to the Police Hospital and Guards, etc., at headquarters, under the control of the Reserve Inspector shall be shown as in lines column 3 (1), and articles at out-posts, road-posts, etx. As in the Police Station within the jurisdiction of which such posts, etc., are situated.

 

FORM No. 5-19

 

Lines register No. 12

 

Register of articles issued temporarily and of transmission of property

 

1 2 3 4 5
Date on which received or issued Number of articles, whence received and for what purposes or to whom issued and why Signature of the officer to whom article have been issued Data of return of the articles or date of final disposal; and signature of the Kot Head Constable for Lines Officer Remarks
1 2 3 4 5 6 7 8 9 10
Brief nature of receipt or issue giving names number, and rank of the officer to whom issued or from whom received Muskets (Complete) Swords (Complete Lathis

 

Note ––– 1 –––   Receipts to be shown in black and issues in red ink.

Note ––– 2 –––   The remarks column should give a reference to the items in the Equipment Stock or other register both when articles are issued and when returned to stock.

 

 

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