Chapter VIII Leave

Chapter VIII:


8-1       General – (1) The rules relating to leave of all Government servants who are under the administrative control of the Punjab Government are contained in Part IV of the Fundamental Rules, and in Chapter 6, 9, 10, 11, 16, 16, 18 and 19 of the subsidiary Rules thereunder. Police officers of all ranks are amenable to these rules, subject to such further conditions as are imposed by Police Rules.


(2) Gazetted officer and clerks, who have to deal, in any capacity, wit applications for leave, are required to be familiar with, and are in a position to refer to Volumes I ad II of Punjab Financial Handbook No. 2, which contain the rules mentioned in rub-rule (1). This Chapter contain only such departmental rules as supplement the rules of the Financial Department, and a summary of the more important of the latter rules for the guidance of subordinate police officers, who are not in possession of the Handbooks, referred to. In all doubtful cases or where detailed information is required, the rules should be consulted in original. Clerks and others having access to the full rules are required to give all reasonable assistance to officers of whatever rank, who wish to ascertain their individual rights and obligations in respect of leave, or to obtain guidance for dealing with requests received from their subordinates.
8-2.      Principles governing the grant of leave – Leave is earned by time spent on duty only. Leave cannot be claimed as of right ; the authority empowered to grant it may refuse or revoke it in the interests of the public service, or in accordance with any duly authorized disciplinary rule.



8-3.      Nature of leave and method of calculation – (1) A separate leave account (in A F No. 75-A/ F. R. 9-A) is maintained in the office to which he is subordinate for every police office. In this account the leave to which he is entitled under the Fundamental Rules is periodically placed to his credit and he is debited with the leave which he has taken. Leave due may be granted on average pay or half-average pay, or partly on one and partly on the other according to the conditions laid down in the Fundamental Rules. Leave not due may be granted on medical certificate and, in very exceptional circumstances, for not more than three months at any one time and six months in all, otherwise than on medical certificate.

(2) Police officers may be granted by the Provincial Government under conditions specified in the Fundamental Rules, special disability leave if disabled in the performance or in consequence of their official duties or in consequence of their official position. Such leave is not debited in leave accounts. Under special circumstances, and when no other leave is by rule admissible, extra ordinary leave, without pay, may be granted. Police officers of and below the rank of head constable may be granted hospital leave by the Superintendent of Police under whom they are serving, white under medical treatment for illness or injury, if such illness or injury is certified not to have been caused by irregular or intemperate habits. Hospital leave is not debited in leave accounts, and may be combined with other leave ; but hospital leave shall not be granted in excess of six months in all in any term of three years, and no single period of leave, after combination with hospital leave, shall exceed twenty-eight months.



8-4.      Special provisions regarding leave – The following rules relating to leave are to be observed by all police officers :-


(a) A Police Officer who has taken leave on account of ill-health whether technically on medical certificate or not shall, before he is permitted to return to duty, be required by the authority which granted him leave to produce a medical certificate in the following form :-


“I, A. B. _________________________, do hereby certify that I have examined C. D. ____________________ and that I consider him fit to resume his duties in Government service.”:


The officer shall produce the original certificate and statement of the case on which the leave was granted or extended before the authority asked to grant a certificate of fitness to return to duty. In the case of Gazetted officers this certificate must be signed by a District Health Officer or Medical Officer of commissioned rank. If the leave has been sanctioned on a certificate granted by a Medical Committee the certificate of fitness to return to duty must also be obtained from a Medical Committee except (I) in cases in which the leave is not for more than three months, or (2) in cases in which the leave is for more than three months, or leave for three months or less is extended beyond three months but the Medical Committee granting the original certificate or the certificate for extension state at the time of granting such certificate, that the Government servant need not appear before another Committee to obtain the certificate of fitness to return to duty.


No travelling allowance will be paid to an officer for journeys performed by him to appear before a Medical Committee to obtain a certificate of fitness to return to duty.


In the case of subordinate Police Officers the authority which granted the leave has discretion to admit a certificate by any registered medical practitioner.


(b) All applications for leave, or for extensions of leave, shall be made through the proper channel to the authority competent to grant the leave. The form of application shall be, in thee case of gazetted officers A. F. No. 74, and in the case of subordinates Police Rule Form 8-4 (b). Nothing in this rule shall debar a Superintendent of Police from requiring those police officers subordinate to him, who are in a position to do so, to apply verbally for leave in office or orderly room. Where prescribed forms are not available, applications may be made by ordinary letter.


(c) Gazetted officers applying for leave, or extension of leave, on medical certificate, are required to appear before a medical board, in accordance with the provisions of Chapter-XI of Punjab Financial Handbook No. 2, Volume-II. Subordinate police officers are required to support applications for leave on medical certificate by the certificate of the District Health Officer of the district in which they are serving. Application for extension of such leave must ordinarily be similarly supported by the certificate of the District Health Officer of an extension of leave is incapacitated by illness from appearing before the District Health Officer, it is within the discretion of the authority empowered to grant the leave to accept the certificate of any registered medical practitioner. The grant of a medical certificate is not equivalent to the grant of leave and confers no right to leave ; the certificate must be forwarded to the authority competent to grant leave, whose orders must be awaited expect on strong grounds, leave recommended in the certificate of a competent medical authority should be granted.


(d) A police officer returning from leave is not entitled as of right to resume the post which he held before going on leave unless the order granted leave specifically preserved his lies on such post. He must report his return to the authority which granted his leave and, under orders of posting heave already been conveyed to him, await orders.


(e) A police officer holding a temporary post may be granted leave, within the limits allowed by rule 16-2 Punjab Financial Handbook No. 2, Volume-II, provided he has hold such temporary post for at least two years, provided no extra expenses to Government is involved. Probationary police officers may be granted such leave as would be admissible to them under these rules if they had been confirmed in their appointments but leave to probationary while undergoing instructions will only be granted in cases of special urgency.



8-5.      Casual leave-grant of – (1)  Casual leave is a privilege granted by Government in the nature of a brief holiday, and is not treated as absence from duty. Such leave, consequently, shall not be entered in leave accounts.


(2) Casual leave may be granted by the authorities shown in rule 8-9 below, subject to the condition that it does not exceed ten days at any one time or twenty days in a year, and that leave exceeding four days is not granted more than twice in a year.


(3) Exceptions to the provisions of rules 8-5(2)        are as follows:-


(a) Members of the Pakistan Auxiliary Force may, if they can be spared, be granted casual leave up to a fortnight at a time to attend an annual camp.


(b) Casual leave up to 30 days may be granted to police officers required to undergo treatment at a Pasteur Institute.


(c) A police officer prohibited by the District Health Officer from attending his duties on account of infectious disease in his family, may count the period of absence as casual leave up to a limit of 30 days.


Casual leave granted in accordance with these exceptions will not count against the annual amount of such leave admissible.



8-6.      Casual leave- restrictions regarding – (1) Casual leave may not be combined with other leave except in exceptional cases, when a police officer is prevented from attending to his duties by coses beyond his control. Rules 6-8 and 6-9 Punjab Financial Handbook No, 2, Volume II, should be referred to in adjudicating such cases.


(2) Police officers on casual leave are prohibited from visiting places, whence their return within the period of their leave is likely to be prevented by blocking of roads, breakdown in transport or similar accidental cause, or from which they cannot return to their headquarters within 36 hours notice. For special and adequate reasons the Inspector General may relax this rule in particular cases, but it should ordinarily be strictly observed.

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11[8-7.  Casual Leave of Superintendents – Police officers in independent charge of districts shall consult the District magistrate when applying for casual leave, and shall state in their applications to the Deputy Inspector – General that the dates proposed by them are convenient to the District Magistrate.


8-8. (1) Joining Time. (1) Police Officers transferred from one post to another or returning from leave may be allowed joining time under the conditions laid down in [Leave rules and Chapter IX of the Civil Services Rules (Punjab), Volume-I] and subject to the limitations embodied in Police Rules.


(2) Joining time will not ordinarily be allowed to subordinate police officers transferred within the district in which they proceeded on leave. Police officers of all ranks may be required, by the authority empowered to transfer them or grant them leave, to take up their new posts without joining time, if the interests of the public service so demand. Police officers required to proceed on temporary duty without or beyond the district in which they are serving are not considered to be transferred for the purposes of this rule.



8-9.      Authorities empowered to grant leave – The following table shows the authorities empowered to grant leave to police officer. The approval of the Provincial Government is required to the grant of leave other than casual leave to officers holding independent charge of district: –

Authority Which can grant leave To whom Extent
1.     Inspector – General of Police 



















2.     Deputy Inspector-General and Assistant Inspector-General, Government Railway Police.















3.     Superintendents of Police.
















4.     Assistant and Deputy Superintendents.



5.     Officers-in-charge of Police Recruits Training Center.



6.     Officers-in-charge of Police Stations.


All Officers 




































1. All Gazetted Officers







2. All controlled officers

3. Sub-Inspector and Assistant Sub-Inspectors

4. Lower Subordinates


Lower Subordinates



All Upper and Lower subordinates

Full powers accept study leave and special disability leave. He may grant such leave to all Gazetted Officer below the rank of Deputy Inspector General of Police in case of leave vacancy is to be left unfilled or could be filled without district recruitment or promotion.   He will also have the powers to sanction leave on average pay for rest and recreation up to one month to officers of the status of Superintendent of Police and above to, the level of Deputy Inspector General of Police. He will also have further power to order additional charge of current duties in such leave vacancies, subject to the condition that on the expiry of such leave, the officer concerned is reposted to his old post (vide West Pakistan( Civil Services) Delegation of Powers Rules, 1962 read with Government of West Pakistan Notification No. 2320-SR-VI-64, dated: 20-11-1964) 


1.   All Officers Causal Leave
2.   Inspctors and Prosecuting Inspectors3.   All Sub-Inspectors, Assistant Sub-Inspectors and Lower Sub-ordinates Full Powers 


Full Powers









Casual leave up to four days at any one time. (In submitting to higher authorities any application by a Gazetted Officer for casual leave in excess of four days, the Superintendent of Police, shall add to note showing the total amount of casual leave taken by the officer during the calendar year including leave sanctioned under these powers.


Casual leave


Full Powers



Full powers



Casual Leave




Casual leave


8-10.    Address while on leave to be given – Every police officer, before proceeding on leave, shall record in the officer of the authority granting him leave the address at which orders of recall or other communications will reach him with certainty and despatch.


8-11.    Recall from leave to give evidence – Time spent by police officers on leave in giving evidence in courts and in travelling to the court and back counts as part of the leave, and travelling all allowance is admissible under the same conditions as if the police officer had been on duty when summoned (vide Rule 10-148). To avoid the inconvenience to all concerned and the expense to Government involved recalling officers, whose homes are at a distance, officers sanctioning leave should, as far as possible, fix dates for its commencement which will avoid the necessity of such recall.


8-12.    Deposit of Government property before proceeding on leave – Every police officer before proceeding on leave shall deposit all Government property in his possession of custody with the officer responsible under these rules for the custody of such property when in store.


8-13.    Leave accounts – the leave accounts prescribed in Fundamental Rues 76 shall be attached to character rolls and maintained in Form A. T. 290 in accordance with the instructions given in that form and with Fundamental Rules 77 to 80. It is most important that the accounts should be kept up with the greatest care and accuracy. They are the basis for decision of all claims for leave and are essential to the preparation of pension claims, the settlement of which may be seriously delayed by inaccuracies in regard to leave accounts. Gazetted officers must check these accounts frequently, both in the process of dealing with leave application and otherwise.


8-14.    Leave registers – The orderly head constable shall maintain an English register of applications for leave in Form 8-14(a) and a leave registers in Form 8-14(b). In the latter all leave, other than casual leave, granted to enrolled police officers, shall be entered. The leave register shall be made over to the head clerk once a week, who shall make necessary entries in the accounts of officers who have returned from leave, and fill in column 9 of the register. An index shall be provided at the end of the leave register in Form 8-14(c) for and (b) upper subordinates as their names may occur.


8-15.    Leave certificate – (1) Certificates in Form 8-15 shall be issued to all enrolled police officers before they proceed on leave other than casual leave.


(2) Every enrolled police officer shall, on rejoining from leave, personally present his leave certificate to the officer in charge of his police station or the Lines officer, according to the place at which he rejoins. Such officer shall endorse on the certificate the hour and date of rejoining, and forward it to be field in the officer of the Superintendent.


8-16.    Leave salary Declaration regarding – Before proceeding on leave every police officer is required to declare whether wishes his leave salary to be held over for payment on his return or remitted to him monthly. If the latter, he must state the post officer to which he wishes a money order to be sent and must certify his willingness for the money order commission to be deducted from the amount due to him. Police officer residing in the district in which their pay is drawn may, if they desire, have the amount due to them remitted for disbursement to the police station nearest to their home ; in such cases the procedure laid down in rule 10-92 will be followed.


8-17.    Holidays – (1)            The occurrence of a gazetted holiday gives no right to a police officer to leave the station or area to which his movements on duty are restricted. Permission to leave such limits must be obtained from the authority empowered to grant casual leave to the officer concerned.


(2) Gazetted holidays may be prefixed or affixed to leave with the permission of the authority competent to grant the leave ; but such authority is bound by the provisions of Chapter 9 of Punjab Financial Handbook No. 2, Volume II, in respect of the grant of such permission.

FORM NO. 8-4(b)


POLICE DEPARTMENT.                                        __________ DISTRICT.


Application for leave.


Enrolled Officers.




1 2 3 4 5 6 7 8 9 10
Provincial or Range No. Name Rank LENGTH OF LEAVE REQUIRED. Detail of all required. Nature of leave required Remarks by Police Officer forwarding application Address of Police Officer should leave be granted. Instructions regarding pay during leave, if granted (rule 8-16)
From To

Note :- All applications for leave to assistant sb-inspectors, sub-inspectors, sergeants and inspectors to be written in English in this form.


Dated _________________

The _________________19              Superintendent of Police




FORM No. 8-14 (a)



1 2 3 4 5 6 7 8 9 10 11
Serial No. Date on which application is made  




Provincial, Range or constabulary No.  




Where stationed LEAVE LAST OBTAINED Kind and period of leave now applied for Superintendent’s order Number and date of entry in Order Book Remarks







*Here quote the No. of the entry in the Register of Leave granted. – Police Form No. 8-14 (b).



FORM No. 8-14 (b)





1 2 3 4 5 6 7 8 9 10
Annual Serial No. of entry Rank and Grade Name Provincial Range or Constabulary LEAVE GRANTED Date of entering the leave in the leave account and initial of the Head Clerk Remarks
Nature of leave Period Date Date up to which the leave was actually enjoyed (to be filled in on return)
Years Months Day From To


Note :- If an officer returns from leave before noon, his leave counts up to the preceding day.




FORM No. 8-14 (c)



Part-1 for Lower Subordinates, arranged according to Constabulary Nos.


Constabulary Nos. Annual Serial No. of the Leave Register over the year
1 5
2 ———-
3 1911
5 6







Part –II for Upper Subordinates. –


S.I. Nabi Bakshs, E. No. II                                         I. Nural Hasan, P. No. 5

1910    ——————————–                                         ——————————

  • 210


S.I. Ahmed Khan, E. No. 50                                       I X Y . P. No. 20

1911    ———————————-                                       ———————

  • 138


Note. – The figures below the names are the annual serial Nos. of the Leave Register


FORM No. 8-15.


POLICE DEPARTMENT.                                                             __________DISTRICT


Leave Certificate.


1 2 3 4 5 6 7 8 9
Provincial Range or Constabulary No.  








Kind of leave granted Up to what date paid Remarks








(Standard Form – Bilingual)



Dated ______________________


The ______________________19                             Superintendent of Police.

[1]0 Deleted by the Gaz. of Punjab Part III, dated 27.04.1983, notify. no. 7258/MIII, [PLD 1983, Pb. St. 44]

11 Sub-joined table to Rule 8.9 reconstructed by the Gaz. of Pb . Extd. Notifi. No. 7258/M-III, dated: 27.04.1983

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